Program Assistant

2 weeks ago

Halton, Canada Halton Region Full time

**Program Assistant (Infectious Disease Control)**:
At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.

Employees of Public Health are expected to provide high quality programs and services including but not limited to sexual health, harm reduction and immunization clinic services by demonstrating respectful, inclusive, non-judgmental values.

**As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.**

**Posting ID**: 3615
**Department**: Health
**Division**: Infectious Disease Control
**Pay Range**: $26.59 - $35.44

**Job Type**: Contract < 1 Year
**Contract Duration**: 12 months
**Hours of Work**: 35 hours per week
**Work Location**:Halton Regional Centre - 1151 Bronte Road, Oakville
**Employee Group**: OCT
**Posting Date**:November 15, 2024
**Application Deadline**: November 21, 2024

**Job Summary**

This position provides administrative support to Infectious Disease Control (IDC) programs, responding to internal and external client inquiries, providing data management to support program requirements, supporting staff, and managing confidential correspondence and records.

**Duties & Responsibilities**
- Enters data, sort and generates reports on various database programs such as iPHIS, Siebel, Panorama, SAP, Halton SalesForce
- Provides data management to support the requirements of the Health Protection and Promotion Act
- Creates, monitor and adapts tracking of data to help maintain accountability with respect to Ministry and program outcomes/requirements
- Provides administrative support for external and internal program evaluation and consultations
- Prepares correspondence, memos, reports for IDC program staff
- Receives and processes confidential client health records or information
- Collates statistics for IDC programs
- Maintains filing systems for IDC program records
- Receives and records public inquiries and directs them to the appropriate program and staff persons
- Provides customer service to clients and health care providers through answering phone calls and service requests received and in person where applicable
- Functions as a member of the multi-disciplinary team, providing backup to other members of the administrative support group
- Communicates with internal and external partners as required
- Performs other duties as assigned

**Skills & Qualifications**
- Diploma in office administration from a recognized college with additional training in office/business software
- Minimum two (2) years of office/administrative experience
- Ability to enter large amounts of data with superior accuracy and attention to detail
- Minimum keyboarding speed of 55 wpm and knowledge of medical terminology
- Experience with preparation of correspondence such as memos and reports, phone/reception duties and file maintenance
- Ability to work in a team environment with excellent customer service skills, problem solving skills and organizational skills
- Excellent communication skills, both verbal and written
- Excellent working knowledge of Microsoft Office Suite and experience with data bases such as iPHIS, EMR’s, Siebel, Halton SalesForce, Panorama
- Demonstrated ability to learn a variety of software programs
- Strong ability to accept and value the clients we serve and project a non-judgmental attitude in all interactions
- Fluency in additional language(s) would be an asset
- A combination of relevant experience and equivalent education will also be considered

**Working/Employment Conditions**

**Working Conditions**:

- Flexibility to work outside of core business hours including evenings, weekends, and holidays may be required to meet program needs
- Travel throughout Halton Region will be required, and incumbent must provide their own transportation

**Employment Conditions**:

- Current (obtained within the past six (6) months, original and acceptable Criminal Records Check including Vulnerable Sector Screening by the first day of employment
- Current complete record of immunization according to the Ontario provincial immunization schedule including annual influenza immunization
- In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Applications will be accepted until 11:59 p.m.

  • Integrated Program Assistant

    2 months ago

    Halton, Canada Halton Region Full time

    **Integrated Program Assistant**: At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the...

  • Adult Day Program Assistant

    3 months ago

    Halton, Canada Halton Region Full time

    **Adult Day Program Assistant**: At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the...

  • Program Assistant

    7 days ago

    Halton, Canada Halton Region Full time

    **Program Assistant (Sexual Health & Harm Reduction)**: At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with...

  • Childcare Program Coordinator

    2 weeks ago

    Halton Hills, Ontario, Canada LEARNING TREE CHILDCARE Full time

    **About Us at Learning Tree Childdcare:**We are a leading childcare provider dedicated to delivering high-quality early childhood education and care. Our mission is to create a safe, nurturing, and stimulating environment that fosters the growth and development of every child.**Job Title:** Childcare Program Coordinator**Salary:** $45,000 - $55,000 per annum...

  • Administrative Assistant, Director of Water

    2 months ago

    Halton, Canada Halton Region Full time

    **Administrative Assistant, Director of Water & Wastewater Treatment**: At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to...

  • Early Childhood Educator

    3 weeks ago

    Halton Hills, Ontario, Canada LEARNING TREE CHILDCARE Full time

    Job Description:LEARNING TREE CHILDCARE is seeking an experienced Early Childhood Educator to join our team. This role is ideal for individuals who are passionate about providing high-quality child care and promoting the cognitive, emotional, and social development of children.Key Responsibilities:Education and Experience: College/CEGEP diploma and 2 years...

  • Childcare Program Developer and Educator

    7 days ago

    Halton Hills, Ontario, Canada Apples and Angels Montessori School and Day Care Full time

    About the RoleWe are seeking a qualified Childcare Program Developer and Educator to join our team at Apples and Angels Montessori School and Day Care.This is a permanent, full-time opportunity with a salary of approximately $45,000 to $55,000 per year, depending on experience.Key ResponsibilitiesDevelop and implement child-care programs that support and...

  • Household Assistant

    4 weeks ago

    Halton Hills, Ontario, Canada Anne Zdunic Full time

    We are seeking a skilled Household Assistant to join our team at Anne Zdunic. As a key member of our household staff, you will be responsible for maintaining the cleanliness and organization of our home. Your duties will include sweeping, mopping, and polishing floors, as well as dusting furniture and vacuuming carpets and upholstered furniture. You will...

  • Administrative Assistant, Director of Legal Services

    2 months ago

    Halton, Canada Halton Region Full time

    **Administrative Assistant, Director of Legal Services**: At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with...

  • Early Childhood Educator Assistant

    3 weeks ago

    Halton Hills, Ontario, Canada Apples and Angels Montessori School and Day Care Full time

    We are seeking a highly motivated and caring Early Childhood Assistant to join our team at Apples and Angels Montessori School and Day Care. The successful candidate will be responsible for assisting early childhood educators in creating and implementing engaging programs that foster the physical, cognitive, emotional, and social development of children.Key...

  • Household Assistant

    4 weeks ago

    Halton Hills, Ontario, Canada Anne Zdunic Full time

    Job SummaryWe are seeking a reliable and detail-oriented Household Assistant to join our team at Anne Zdunic. As a key member of our household staff, you will be responsible for maintaining the cleanliness and organization of our living spaces.Key ResponsibilitiesCleaning and Maintenance: Sweep, mop, wash and polish floors, dust furniture, vacuum carpeting,...

  • Ingredient Control Assistant

    2 weeks ago

    Halton, Canada Halton Region Full time

    **Ingredient Control Assistant**: At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the...

  • Ingredient Control Assistant

    2 months ago

    Halton, Canada Halton Region Full time

    **Ingredient Control Assistant**: At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the...

  • Assistant Store Manager

    3 months ago

    Halton Hills, Canada Columbia Sportswear Company Full time

    ABOUT THE POSITION ASSISTANT STORE MANAGER OUTGROWN YOUR OWN BACKYARD? COME PLAY IN OURS. At Columbia, we’re as passionate about the outdoors as you are. And while our gear is available worldwide, we’re proud to be based in the Pacific Northwest, where natural wonders are our playground. Every product we make and every task we undertake is inspired...

  • Early Childhood Education Assistant

    4 weeks ago

    Halton Hills, Ontario, Canada Apples and Angels Montessori School and Day Care Full time

    Job Title: Early Childhood Education AssistantAbout the Role:We are seeking a dedicated and caring Early Childhood Education Assistant to join our team at Apples and Angels Montessori School and Day Care. As an Early Childhood Education Assistant, you will play a vital role in supporting our early childhood educators in delivering programs that promote the...

  • Housekeeping Assistant

    1 week ago

    Halton Hills, Ontario, Canada Maricel Petis & Stewart Houston Full time

    Job Title: Housekeeping AssistantWe are seeking a reliable and detail-oriented Housekeeping Assistant to join our team at Maricel Petis & Stewart Houston.About the Role:This is a permanent position, working 30 hours per week. As a Housekeeping Assistant, you will be responsible for maintaining the cleanliness and organization of our clients' homes.Key...

  • early childhood assistant

    4 months ago

    Halton Hills, Canada Apples and Angels Montessori School and Day Care Full time

    Education: No degree, certificate or diplomaExperience: Experience an assetTasksAssist early childhood educators in carrying out programs that promote the physical, cognitive, emotional and social development of childrenOrder supplies and equipmentAssist early childhood educators or supervisors in keeping recordsManage kitchen operationsClean kitchen and...

  • Early Childhood Educator Assistant

    3 weeks ago

    Halton Hills, Ontario, Canada Apples and Angels Montessori School and Day Care Full time

    At Apples and Angels Montessori School and Day Care, we are seeking a dedicated Early Childhood Educator Assistant to support our team in providing high-quality programs that promote the physical, cognitive, emotional, and social development of children.Key ResponsibilitiesAssist early childhood educators in planning and implementing programs.Order and...

  • early childhood assistant

    4 months ago

    Halton Hills, Canada Apples and Angels Montessori School and Day Care Full time

    Education: Expérience: EducationNo degree, certificate or diplomaTasksAssist early childhood educators in carrying out programs that promote the physical, cognitive, emotional and social development of childrenOrder supplies and equipmentAssist early childhood educators or supervisors in keeping recordsManage kitchen operationsClean kitchen and work...

  • Assistant Manager

    3 months ago

    Halton Hills, Canada ALDO Group Full time

    WE’RE ON A JOURNEY TO CREATE A WORLD OF LOVE, CONFIDENCE AND BELONGING. The ALDO Group has been on this journey for over 40 years. We believe that our passionate associates are at the heart of our success, and that with them we will lead into our future with kindness. **YOUR ROLE** - Supports the Store Manager in building a fashion-centric team of...