Assistant Property Manager

7 months ago


Nepean, Canada Epic Investment Services Full time

**Your Responsibilities**:

- Coordination and support in the compilation and preparation of operating and capital budgets;
- Coordination and support in the compilation and preparation of monthly/quarterly operating reports to the owner (including variance reports, executive summaries, accounts receivable reports, etc.);
- Supervise and direct Property Administrator(s);
- Coordination with the property administrator(s) and accounting department to ensure the accuracy of entries on leases and administration in accounting software;
- The reliability of accounts receivable and follow-up with tenants to ensure timely recovery;
- Supervise the coding of supplier and contractor invoices to ensure accuracy;
- Act as the primary point-of-contact for tenants in matters relating to their accounts, billings, invoices and lease interpretation; support in enforcing lease obligations as required;
- Support for the administration of service contracts;
- Support in the preparation of tenders and contracts;
- Support and participation in conducting property inspections
- Support for the coordination of leasehold improvements, capital projects and tenant in/outflows
- Support for the timely preparation and review of rental notices, ensuring accuracy and in compliance with leases;
- Support for the preparation and review of budget/tenant reconciliations at the end of the year and invoicing;
- The production of work orders according to the approved budget;
- Updating tenants' manuals, property rules and regulations, contractors, and any other internal or external communication for distribution or circulation;
- Coordination of programs for tenants (sustainable development initiatives, health and well-being, fire prevention, emergency procedures, etc.);
- Coordination of events for tenant appreciation;
- Support to and replacement of the property administrator(s) when needed;
- Responding to property emergencies and being on-call, on a rotational basis
- Other duties assigned from time to time;

**Requirements**:

- At least 3 years of progressive experience in property management within the commercial real estate industry, ideally with a third-party manager;
- Preference given to holders of a bachelor's degree;
- Oriented towards customer service, and concerned about deadlines; team spirit required;
- Positive attitude Positive attitude and recognized to meet or precede deadlines; specific work;
- Sense of accounting and finance an asset;
- Excellent working knowledge of Excel and computerized accounting systems; knowledge and experience of Yardi an asset;
- Autonomous and able to collaborate with the property manager and other staff members;
- Ability to communicate effectively orally and in writing;
- Must be self-reliant, have a strong sense of organization and analytical skills and a desire to learn.

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement

Schedule:

- Monday to Friday

Application question(s):

- How many years of COMMERCIAL Property Management experience do you have?

Work Location: In person


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