Junior School Administrative Coordinator

3 months ago

Tsawwassen, Canada Southpointe Academy Full time

Southpointe Academy is a leading edge International Baccalaureate (IB) Continuum School surrounded by the ocean, beaches and natural beauty of South Delta. As a co-educational, secular day school serving over 690 students from Kindergarten to Grade 12, Southpointe is known for its strong sense of community, collaborative culture and commitment to professional development. The school fosters caring relationships with students and develops young people of character who make a positive difference in the world.

Southpointe takes immense pride in its world-class educational offerings. The International Baccalaureate Primary Years (Grades K-5), Middle Years (Grades 6-10), and Diploma (Grades 11-12) Programmes are globally recognized for their excellence, rigour and educational impact. These distinguished programmes are complemented by state-of-the-art facilities and purpose-built amenities, ensuring an innovative environment for learning. Southpointe is actively constructing a cutting-edge expansion campus spanning over 75,000 square feet, seamlessly integrated with its existing facilities. This substantial undertaking not only mirrors the school's continuous growth, but also demonstrates a sustained commitment to offering an optimal learning environment for all members of the school community.

Reporting to the Junior School Principal the **Junior School Administrative Coordinator **position will commence **as soon as possible.**

**Role and Responsibilities**:
**_ Junior School Human Resources_**
- Primary Support for the Junior School Principal with screening and scheduling of interviews for new faculty;
- Updating BambooHR with employee changes and information;
- Running reports in BambooHR;
- Backup support for Human Resources;
- Updating confidential files as requested by the Junior School Principal;
- Research and shortlist appropriate professional development training opportunities for faculty;
- Track completed professional development training of faculty;
- Supervise, track, and report on teacher co-curricular obligations.

**_ Junior School Coordination_**
- Lead for the Co-Curricular program for Junior School students; manage and organize all aspects of the program, including tracking, managing and reporting on teacher participation; generating class lists; communicating with parents; seeking out potential clubs with outside providers, etc.;
- Liaise with the Events Coordinator to ensure all Junior School events are organized, planned and supported;
- Coordinate parent volunteers wherever necessary for classroom support;
- Confidential data entry for student and teacher records (Toddle, etc.);
- Assist with all publications and communications (written and digital) related to the Junior School, including events, concert, open houses, and assemblies;
- Take minutes (or generate notes) to record agenda items in meetings; record confidential meetings with parents, faculty and members of the leadership team;
- Review calendars regularly to help predict upcoming events, logistics and required resources, and schedule parent meetings for the Principal;
- Manage Pick-A-Time software to schedule parent/ student conferences and assist with documentation related to FSA testing;
- Update all official student files for Grades K-5, and ensure compliance with Ministry requirements for documentation;
- Note-taking during meetings with parents, students and faculty;
- Oversee collection and tracking of other school forms, as required, including field trip documentation and scheduling and the ordering of annual school supplies (EduPac, Amazon Business, First Class Planners, etc);
- Populate grade-level lists to various databases and systems;
- Other duties, as required.

**_ Summer School Coordination_**
- Provide administrative assistance for the Southpointe Summer Programme;
- Assist the Summer Programme Director with the identification of vendors;
- Act as primary support the Summer Programme Director with the recruitment and management of instructors, contractors etc;
- Assist in registrations, scheduling, and coordinating with facilities;
- Provide excellent customer service, including timely responses and follow-up of inquiries;
- Other duties, as required.

**Essential Qualifications or Experience**:

- At least 2-5 years of recent, relevant experience;
- Experience of providing human resources and administrative support;
- Willingness to learn how to utilise student management databases;
- Ability to work cooperatively with all members of the school community, including students;
- Excellent oral and written communication skills;
- Willingness and ability to obtain Occupational First Aid Level 2 qualification.

**Salary and Benefits**:

- Annual salary $65,000-75,000 depending on qualifications and experience;
- Comprehensive health and dental plan, and other extended benefits;
- RRSP matching;
- Staff wellness program;
- Subsidised school lunch programme.

**Hours of Work**:

- Monday to Friday;
- 8.30 am - 4.

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