Senior Mutual Fund Administrator

Aviso:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at

The Opportunity:

We’re looking to fill an opening for a Senior Mutual Fund Administrator to join the Operations Asset Management team.

Reporting to the Supervisor Operations, the Senior Mutual Fund Administrator will be responsible for the processing of registered plan products with a primary focus on Registered Education Savings Plans (RESP) and Group Retirement Saving Plans (GRSP). The successful candidate is collaborative, determined to acquire knowledge and experience and has the enthusiasm and energy to work in a dynamic environment.

As one aviso:

• We Care – You do the right thing for clients, partners and colleagues. You build trusted relationships, champion service excellence, and contribute to a culture where people feel valued and supported

• We Dare – You challenge the status quo with bold ideas and fresh perspectives. You embrace change, seek opportunities to innovate and are comfortable exploring new ways of working

• We Share – You collaborate openly and build meaningful relationships. You seek out diverse perspectives, share your knowledge and work together to help colleagues, clients and partners succeed

• We Deliver – You take ownership of your work, honour your commitments and focus on delivering meaningful results. You hold yourself accountable and continuously look for ways to improve

What your day looks like:

• Ensuring accurate and timely execution of mutual fund trades and documents received from financial institutions, dealers, advisors and investors
• Dealing directly with dealers, credit unions and financial institutions inquiries in all matters relating to mutual fund transactions, holdings and reporting requirements

• Processing internal and external adjustments for Registered Education Savings Plans (RESP) and Group Retirement Saving Plans accounts (GRSP)
• Processing notional values for Registered Education Savings Plans (RESP) transfer-in and transfer-out
• Processing RESPs, estates, marriage breakdown requests, and bankruptcies
• Uploading, reviewing and reconciling monthly incoming and outgoing Canada Education Savings Grant (CESG) processing file
• Uploading the annual Québec Education Savings Incentive (QESI) incoming processing file and error files
• Monitoring daily/monthly reports and queries

• Completing daily, monthly, quarterly, and annual tasks within prescribed deadlines
• Actively participating in department meetings and providing recommendations on improving department processes and procedures
• Supporting onboarding, coaching, mentoring, and ongoing development of team members.
• Keeping informed of regulatory, industry and trustee updates
• Participating in department strategic initiatives and special projects as assigned

Your experience and skills:

• Post‑secondary education in Finance, Business or a related field is an asset

• 5 years related work experience in Registered Plans

• Completion of the CSC course

• Proven ability to manage competing tasks, set priorities, and meet deadline

• Application of strong analytical and problem solving skills with attention to detail. Analyzes discrepancies and provides solutions

• Experience with Unitrax is an asset

• Strong experience with MS Word, Excel, Outlook, and Adobe Acrobat

• Works independently and in a team environment

• Excellent customer service and interpersonal skills

• Fluent Communications in English are required and bilingual skills in French are an asset

Why Aviso?

At Aviso, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:

• Competitive compensation package that rewards and recognizes individual contributions
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees
• Generous vacation time, fitness benefit, parental leave top-up options
• Matching contributions to our retirement program
• Commitment to the continuous impro