HR Office Manager

Why Join BoomerangFX? BoomerangFX isn't just a company— it's a movement redefining how private pay healthcare practices operate. Recognized as one of North America's Fastest Growing Tech Companies two years in a row by Deloitte's Fast 500 program ranking 6th in Canada and 23rd in North America. We are a global leader in practice management software and digital marketing solutions. Our growth trajectory of over 8000% is matched by our ambition to disrupt and dominate the healthcare technology landscape. With headquarters in Toronto and offices spanning the U.S. (Miami, Las Vegas), the UK, Australia, and Barbados, BoomerangFX is a global enterprise backed by international private equity and poised for IPO. We're honored as Gartner's Disruptor of the Year and have built a recession-resilient business model in a rapidly expanding market. BoomerangFX empowers healthcare professionals in medspas, cosmetic surgery, dermatology, dental, vision clinics, and other private-pay industries with an integrated SaaS platform for practice management, EMR, scheduling, lead generation, and digital marketing. Our solutions help hundreds of clinics grow revenue, streamline operations, and enhance patient experiences. Join BoomerangFX and become part of a global community of innovators driving industry transformation. This is your chance to build a meaningful career in a high-growth, entrepreneurial environment as we lead the charge towards IPO. If you're ready to challenge the status quo and make an impact, we invite top talent to join us on this exciting journey. Job Type: Full-time Permanent Pay: $70,000 - $80,000 + 10% performance bonus ** This position is 5 days in Office in Mississauga, ON. Benefits: Comprehensive health, dental, and vision coverage Paid vacation to rest and recharge Free on-site parking for your convenience Access to our on-site gym and wellness facilities Position Overview: We are seeking a versatile and highly organized Office Generalist with Executive Assistant components to join our growing team. This hybrid role is ideal for someone who thrives in a dynamic environment, is comfortable managing office operations, and can support executive leadership with administrative tasks. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple responsibilities effectively. Key Responsibilities: Office Management: Oversee day-to-day office operations, ensuring smooth and efficient workflows. Maintain office supplies, equipment, and vendor relationships. Act as the main point of contact for building management and facility-related issues. Organize and coordinate office events, meetings, and team-building activities. Assist with employee onboarding, seating arrangements, and maintaining office infrastructure. Ensure compliance with office policies and procedures. Administrative Support: Manage executive schedules, appointments, and travel arrangements. Handle email correspondence, draft communications, and prepare reports. Organize meeting agendas, take minutes, and follow up on action items. Maintain confidentiality and professionalism while managing sensitive information. Serve as a liaison between executives and internal/external stakeholders. Project Coordination: Assist with planning and execution of company-wide projects and events. Prepare notes, compile data, and conduct research as needed. Track project timelines, deliverables, and budgets to ensure deadlines are met. Provide support on special initiatives and cross-departmental collaborations. Employer Branding: Promote the company as an employer of choice through social media, events, and marketing campaigns. Represent the company at job fairs and networking events. Candidate Experience: Ensure a seamless and positive experience for all candidates throughout the recruitment process. Provide timely updates to candidates on their application status. Onboarding Support: Collaborate with HR and hiring managers to ensure smooth onboarding of new hires. Provide feedback on recruitment metrics to improve processes. Data Management and Reporting: Track recruitment metrics such as time-to-fill, cost-per-hire, and quality of hire. What are we looking for: Experience: Minimum of 5 years of experience in office administration, executive support, or similar roles. Education: Bachelor's degree in Business Administration or a related field preferred. Skills: Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. High level of professionalism, discretion, and problem-solving skills. Ability to work independently and collaborate with teams across departments. Strong time management skills with attention to detail. What is in it for you: At BoomerangFX, we believe in providing more than just a competitive salary and generous paid time off – we offer a unique opportunity to be part of a high growth, and game changing environment. Entrepreneurial Mindset: We believe in creating an environment that encourages ownership, innovation, and collaboration. Growth-Driven: We foster a collaborative culture where every team member is valued. You'll work alongside passionate individuals who are committed to mutual growth, learning, and achieving goals together for a company headed towards IPO. Competitive Salary and Benefits: We offer a competitive salary with a bonus component tailored to your skills and experience, along with comprehensive benefits that include health, dental, and vision coverage, retirement plans, and performance-based bonuses. High performers are celebrated and rewarded: With a results-driven culture, you'll have opportunities to shine, grow, and reap the benefits of your contributions through generous performance-based incentives and advancement opportunities. Additional Details: Job Type: Full-time, Permanent. Monday to Friday in Person in Mississauga. Pay: $70,000-$80,000 per year + 10% Bonus. Accessibility Statement: BoomerangFX is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals for our career opportunities and are dedicated to accommodating people with disabilities. If you need accommodation at any stage of the application process, please contact us at recruitment@boomerangfx.com.