Executive Assistant
4 weeks ago
Executive Assistant & Front Desk Coordinator Mid-Town Toronto | In-Office Full-Time $55,000–$65,000 (commensurate with experience) Our client, a growing organization in the insurance benefits space, is seeking a highly polished Executive Assistant & Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work. Role Overview This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence. Key Responsibilities Front Desk & Office Coordination Serve as the primary point of contact for visitors, clients, and incoming calls Maintain a professional, organized, and welcoming front-office environment Support the smooth day-to-day operations of the office Executive Support Manage calendars, scheduling, and email support for a senior executive Prepare correspondence, notes, and documentation based on high-level or evolving direction Proactively anticipate executive needs and priorities Administrative & Operational Support Maintain accurate records, files, and internal documentation Support client interactions and communications related to insurance benefits Assist with administrative and processing tasks with accuracy and attention to regulatory detail Ad-Hoc & City-Based Support Complete occasional errands and time-sensitive city-based tasks as required Candidate Profile Exceptionally organized, detail-oriented, and reliable Comfortable operating in high-pressure, deadline-driven environments Strong critical-thinking and problem-solving abilities Professional, adaptable, and composed in communication style Service-oriented mindset with a desire to support both leadership and office operations Prior exposure to insurance or financial services is an asset, but not required Qualifications Required Proven experience in an administrative, executive assistant, or front desk role Excellent written and verbal communication skills Demonstrated ability to manage multiple priorities with discretion and accuracy Preferred Familiarity with life, disability, or critical illness insurance terminology Experience supporting documentation, SOPs, or operational processes Benefits What's in it for You? Full-time, onsite position in midtown Toronto, conveniently located on the subway line. Competitive salary with great benefits and perks. The opportunity to work with a dynamic, boutique team focused on excellence in service. Career Development This role offers a clear progression into an Office Manager position. High-performing candidates will have the opportunity to expand their scope, take on operational leadership responsibilities, and pursue company-sponsored insurance licensing. This role offers an exciting opportunity for an Executive Assistant & Front Desk Coordinator to make a meaningful impact. If you are enthusiastic about joining a dynamic team and contributing to organisational success, we encourage you to apply GO2STAFFING doesn't believe candidates are defined by their CVs, or that computers should be scanning your cover letters. We look beyond your resume to get to know the real YOU Feel free to visit our website at
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Executive Assistant
4 weeks ago
Toronto, ON, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Aviva Full timeExecutive Assistant AmericasSalary: CAD70k – CAD100kThis is a great job for someone who thrives in a fast-paced environment, enjoys being the go-to person for senior leaders, and has exceptional organisational skills with a proactive, solutions-focused mindset.A bit about the job:We are seeking an experienced Executive Assistant to provide high-calibre...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Aviva Investors Full timeExecutive Assistant AmericasSalary: CAD70k – CAD100kThis is a great job for someone who thrives in a fast-paced environment, enjoys being the go-to person for senior leaders, and has exceptional organisational skills with a proactive, solutions-focused mindset.A bit about the job:We are seeking an experienced Executive Assistant to provide high-calibre...
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Executive Assistant
4 weeks ago
Toronto, ON, Canada Lock Search Group Full timeABOUT THE ORGANIZATION Our client is a global, privately held organization operating in the life sciences sector, driven by innovation and a strong commitment to improving patient outcomes. With a solid scientific foundation and a focus on developing specialized therapies for unmet medical needs, the organization combines scientific rigor with a...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada iA Financial Group Full timeJob DescriptionBuild the future with usWe are seeking a highly organized and proactive Executive Assistant to provide direct support to two senior leaders within Dealer Services. This role requires exceptional multitasking, discretion, and the ability to manage complex schedules and priorities in a fast-paced environment.This position is a great opportunity...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada iA Financial Group Full timeJob DescriptionBuild the future with usWe are seeking a highly organized and proactive Executive Assistant to provide direct support to two senior leaders within Dealer Services. This role requires exceptional multitasking, discretion, and the ability to manage complex schedules and priorities in a fast-paced environment.This position is a great opportunity...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Manulife Full time €53,775 - €89,625Manulife is a leading international financial services provider, helping people make decisions easier and lives better. Help shape the future you want to see — and discover that better can take you anywhere you want to go.Our Marketing Team is looking for an Executive Assistant to provide diverse and advanced administrative support VP level staff. If you...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Manulife Full time €53,775 - €89,625Manulife is a leading international financial services provider, helping people make decisions easier and lives better. Help shape the future you want to see and discover that better can take you anywhere you want to go.Global Head of Enterprise Risk Management is seeking a seasoned Executive Assistant to provide diverse and advanced administrative support,...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Hines Full timeOverview When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Manulife Full time €53,775 - €89,625Manulife is a leading international financial services provider, helping people make decisions easier and lives better. Help shape the future you want to see — and discover that better can take you anywhere you want to go.Our Marketing Team is looking for an Executive Assistant to provide diverse and advanced administrative support VP level staff. If you...
