Executive Assistant
5 days ago
Executive Assistant & Front Desk Coordinator Mid-Town Toronto | In-Office Full-Time $55,000–$65,000 (commensurate with experience) Our client, a growing organization in the insurance benefits space, is seeking a highly polished Executive Assistant & Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work. Role Overview This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence. Key Responsibilities Front Desk & Office Coordination Serve as the primary point of contact for visitors, clients, and incoming calls Maintain a professional, organized, and welcoming front-office environment Support the smooth day-to-day operations of the office Executive Support Manage calendars, scheduling, and email support for a senior executive Prepare correspondence, notes, and documentation based on high-level or evolving direction Proactively anticipate executive needs and priorities Administrative & Operational Support Maintain accurate records, files, and internal documentation Support client interactions and communications related to insurance benefits Assist with administrative and processing tasks with accuracy and attention to regulatory detail Ad-Hoc & City-Based Support Complete occasional errands and time-sensitive city-based tasks as required Candidate Profile Exceptionally organized, detail-oriented, and reliable Comfortable operating in high-pressure, deadline-driven environments Strong critical-thinking and problem-solving abilities Professional, adaptable, and composed in communication style Service-oriented mindset with a desire to support both leadership and office operations Prior exposure to insurance or financial services is an asset, but not required Qualifications Required Proven experience in an administrative, executive assistant, or front desk role Excellent written and verbal communication skills Demonstrated ability to manage multiple priorities with discretion and accuracy Preferred Familiarity with life, disability, or critical illness insurance terminology Experience supporting documentation, SOPs, or operational processes Benefits What's in it for You? Full-time, onsite position in midtown Toronto, conveniently located on the subway line. Competitive salary with great benefits and perks. The opportunity to work with a dynamic, boutique team focused on excellence in service. Career Development This role offers a clear progression into an Office Manager position. High-performing candidates will have the opportunity to expand their scope, take on operational leadership responsibilities, and pursue company-sponsored insurance licensing. This role offers an exciting opportunity for an Executive Assistant & Front Desk Coordinator to make a meaningful impact. If you are enthusiastic about joining a dynamic team and contributing to organisational success, we encourage you to apply GO2STAFFING doesn't believe candidates are defined by their CVs, or that computers should be scanning your cover letters. We look beyond your resume to get to know the real YOU Feel free to visit our website at
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Executive Assistant
7 days ago
Toronto, ON, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
1 week ago
Toronto, ON, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
2 weeks ago
Toronto, ON, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
2 weeks ago
Toronto, ON, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
2 weeks ago
Toronto, On, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
3 days ago
Toronto, ON, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
23 hours ago
Toronto, ON, Canada Aviva Full timeExecutive Assistant AmericasSalary: CAD70k – CAD100kThis is a great job for someone who thrives in a fast-paced environment, enjoys being the go-to person for senior leaders, and has exceptional organisational skills with a proactive, solutions-focused mindset.A bit about the job:We are seeking an experienced Executive Assistant to provide high-calibre...
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Executive Assistant
20 hours ago
Toronto, ON, Canada Aviva Investors Full timeExecutive Assistant AmericasSalary: CAD70k – CAD100kThis is a great job for someone who thrives in a fast-paced environment, enjoys being the go-to person for senior leaders, and has exceptional organisational skills with a proactive, solutions-focused mindset.A bit about the job:We are seeking an experienced Executive Assistant to provide high-calibre...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Robert Half Full timeThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Robert Half Full timeThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management...
