Executive Assistant to the Chief Executive Officer

Canada Games: Quebec, 2027 The Canada Games are the largest multi-sport event in the country. From February 27 to March 14, 2027, Quebec City will welcome over 3,500 high-calibre athletes and coaches competing in 22 sports. Held every two years, alternating between summer and winter, the Games celebrate the perseverance and sportsmanship of young Canadian athletes. Building the Team The 2027 Canada Games Host Society is looking for bold, driven individuals ready to help create a truly memorable event. Your mission? Join a passionate team committed to delivering unforgettable moments for athletes and visitors alike, while building a lasting legacy of excellence and innovation for our community. Your Role Ready to make history?As the right hand of the CEO, you will be acting as a key pillar supporting the smooth operation of the organization. In this role, you'll take part in organizing, coordinating, and monitoring key projects for the 2027 Canada Games, bringing your energy, initiative, and sense of leadership to the table. Reporting to the Chief Executive Officer, your talent and drive will allow you to: Planning and Knowledge Transfer - Actively contribute to the development and implementation of the Games Operations Centre. - Collaborate on the creation and delivery of the Transfer of Knowledge program, including the Observers program, to share expertise and inspire future Canada Games. - Help plan and facilitate training and planning sessions for employees and volunteers. Administrative Support - Serve as a point person for the project management software. - Coordinate and document Board of Directors and committee meetings. - Prepare agendas and draft detailed minutes. - Organize executive and internal meetings, proactively managing calendars, invitations, and logistics. - Schedule and coordinate appointments. - Support the CEO in planning, coordinating, and following up on day-to-day activities. - Prepare and maintain tracking tables, calendars, timelines, and internal reports. - Act as a key administrative resource for office management. What You'll Bring to the Team Here's what we're looking for: - College or university diploma in Business Administration, Office Management, or a related field. - Minimum 3 years of experience in an administrative or executive support role, ideally with senior leadership or a Board of Directors, or in project management. - Proficiency with Google Workspace, Microsoft Office, and project management tools. - Excellent command of French and intermediate English, both spoken and written. - Legally authorized to work in Canada. - Criminal background check required. Winning Profile - A master of organization who can juggle timelines, partners, and data without missing a beat. - Resourceful and solution-oriented, with a strong sense of responsibility. - Skilled communicator with tact and diplomacy, acting as a true facilitator within the organization. - Calm, good-humoured, and adaptable, even when things get busy. - Ready to embrace the fast pace of the Games, with a flexible schedule when needed. - Based in the Quebec City region or willing to relocate to be part of the adventure. Why Join Us? Be part of a team that values people first and offers real benefits: - Annual salary of $67,600. - Flexible schedule that adapts to the pace of the Games. - Office located in the heart of downtown Quebec City (980, rue Richelieu, G1R 0E8). - Four weeks of vacation upon arrival for a healthy work-life balance. - Additional days off during the holiday season. - Comprehensive group insurance and a collective RRSP plan. - Wellness program to help you stay active. - A dynamic atmosphere and challenges that match your ambitions. Ready to Make History? Apply by sending your CV and cover letter by January 7, 2026. The expected start date is as soon as possible. The 2027 Canada Games Host Society is proud to offer an open and inclusive workplace. We are committed to employment equity and encourage applications from women, Indigenous peoples, visible minorities, ethnic minorities, and persons with disabilities.