Marketing & Event Coordinator

About Counselwell Counselwell is a leading community for in-house lawyers, offering exclusive and fun networking opportunities, high-impact events, and professional development resources to 1,000+ members across Canada and the US. We bring in-house legal professionals together to connect, share, learn, and accelerate their careers. We're awesome. As we continue to grow (we're aiming to double our member numbers in 2026), we're looking for a highly organized, energetic, outgoing, and creative Marketing & Event Coordinator to support our event operations, marketing initiatives, and member experience. This role is perfect for someone who thrives in a fast-moving environment, can work well independently, loves turning ideas into polished execution, and wants to help shape a rapidly scaling community brand. You'll work closely with both the Director of Events & Community and the CEO, supporting the planning, execution, and promotion of Counselwell's events and community initiatives. We're a small but mighty team - you will be the third person at the company About the Role The Marketing & Event Coordinator will play a critical role in ensuring our events run smoothly, our marketing efforts stay sharp and consistent, and our members enjoy a seamless, high-value experience. This is a hands-on coordination role ideal for someone early in their career who wants expansive learning opportunities, variety, and ownership. Key Responsibilities Event Coordination Support the planning, logistics, and execution of in-person and virtual events across Canada and the US, including dinners, socials, conferences, retreats, workshops, and webinars. Assist with managing event timelines, guest lists, registrations, communications, and on-the-ground logistics. Assist with coordination of venues, vendors, speakers, and partners. Assist with event flows, event descriptions, run-of-show documents, speaker briefs, and internal checklists for both virtual and in-person events. Prepare and update all event-related content on the website, including event pages, speaker information, registration details, and post-event uploads. Build and schedule automated email sequences (e.g., confirmations, reminders, updates, follow-ups, surveys, recordings) for each event. Attend select events to ensure seamless execution and a high-quality experience for members. Marketing & Communications Draft and schedule engaging marketing content across social media channels, newsletters, event promotions, and community updates. Assist with branding and design needs for events and marketing materials (experience with Canva is critical). Help maintain consistent messaging, voice, and brand presence across all platforms. Support growth initiatives, including outreach campaigns, partnership promotions, and membership acquisition activities. Community & Member Support Support the onboarding and engagement of new members. Serve as a helpful and responsive point of contact for member inquiries. Help ensure members feel welcomed, supported, and connected to the community. Operations, Systems & CRM Management Update and maintain CRM records, membership data, event attendance tracking, and partner/sponsor information. Ensure all member activity and event-related interactions are properly logged and organized. Optimize workflows, templates, and processes across marketing, events, and community management. Document processes to avoid duplication and wasted time Prepare reports, timelines, checklists, summaries, and documentation to keep projects on track. Requirements 1 - 3 years of relevant work experience in event coordination, marketing, communications, or community support. Strong interest in supporting and growing a community of in-house legal professionals. Excellent organizational skills with exceptional attention to detail. Experience using CRM systems or comfort learning new tools. Strong writing and communication abilities. Experience using Canva or similar design tools. Experience with email marketing platforms, automation tools, or website CMS platforms. Ability and willingness to travel for events across Canada and the US. Comfort interacting with members, partners, and prospective sponsors. High energy, positive attitude, and eagerness to learn and grow. High School Diploma required; Bachelor's degree preferred. Nice to Haves Experience in the legal industry or with a community-driven business. Experience with social media marketing, community management, or branding. Compensation & Benefits Salary: CAD $50,000 - $62,000, with a performance-based bonus tied to both individual and company results. 3 weeks vacation. Flexible scheduling to support personal and family needs. Remote work environment (travel required for events across Canada and the US). Equal Opportunity We are committed to equal employment and strongly encourage applicants from all backgrounds and lived experiences to apply.