Office Manager
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AppleOne Employment Services provided pay range
$55,000.00/yr - $80,000.00/yr
Office Manager
Markham, ON | 100% In-Office
$55,000 – $80,000 + Bonus
Our client is a one‑stop solution for Fire & Safety Systems, including Design, Project Management, Consulting, Maintenance & Service, and Inspections .
The Role
We are seeking an Office Manager to play a central role in supporting operations, field teams, and leadership. This is a hands‑on position ideal for someone who thrives in a smaller‑company environment and enjoys wearing multiple hats while keeping projects, people, and processes running smoothly.
Key Responsibilities
- Manage administrative, account, and file management for active projects
- Handle billing and invoicing , including data entry and invoice submissions
- Prepare and send quotes for services to clients
- Follow up on invoices, payments, contracts, and ongoing jobs
- Schedule field technicians and service calls
- Attend daily morning meetings with managers to align on priorities
- Maintain continuous communication with subcontractors, technicians, managers, and third‑party accounting partners
- Track and stay informed on all active projects to ensure smooth execution
What We’re Looking For
- Previous experience in the fire protection / life safety industry (preferred)
- Strong proficiency in Microsoft Office (Word, Excel)
- Experience with Adobe / Bluebeam and QuickBooks is an asset
- Background in a smaller or growing company , comfortable wearing multiple hats
- Highly organized, detail‑oriented, and proactive
- Excellent communication and coordination skills
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
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