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Office Manager
1 month ago
About BJRC Recruiting:
We are a boutique recruitment firm located in Toronto and Montreal. We are a specialized search firm dedicated to placing top tier Legal & Compliance and Finance & Accounting professionals. Our service offers targeted placements for mid-to-senior level finance professionals, post-qualified lawyers and compliance professionals.
BJRC Recruiting is seeking a highly organized and motivated Office Manager to provide comprehensive support to our Managing Partners and ensure the smooth and efficient operation of our office. The ideal candidate will be a proactive problem-solver with exceptional communication and interpersonal skills and a strong ability to multitask effectively.
Responsibilities:
Executive Support:
● Provide direct administrative support to Managing Partners, including calendar management, travel arrangements, and expense reports.
● Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
● Prepare presentations, reports, and other documents as needed.
● Assist with meeting preparation, including scheduling, agenda creation, and minute-taking.
● Work with our recruiters on a daily basis to ensure all reminders and scheduled check-ins are completed.
Client Relationship Management (CRM) Support:
● Maintain and update the BullHorn CRM database with accurate and timely information.
● Maintain the Jobs we have posted on LinkedIn and ensure that all postings and communications going out to the public are complete and accurate.
● Ensure data integrity within the CRM system.
● Generate reports and analyze data from the CRM to support business decisions.
● Set calendar reminders and tasks related to client interactions and follow-ups.
Office Administration:
● Oversee general office operations, including maintenance, supplies, and equipment.
● Manage relationships with vendors and service providers.
● Greet visitors and maintain a professional reception area.
● Assist with other administrative tasks as assigned.
Qualifications:
● Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
● Experience with CRM software, preferably BullHorn.
● Excellent organizational, time management, and leadership skills.
● Strong written and verbal communication skills.
● Ability to work independently and as part of a team.
● High school diploma required; Associate's or Bachelor's degree preferred.
Benefits:
● Competitive salary and benefits package.
● Opportunity to work in a dynamic and growing company.
● Professional development and growth opportunities.
