Office Manager
3 weeks ago
About Us:
Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. We are a global player with Italian roots specializing in complex infrastructure: innovative and sustainable works that improve the lives of people. In over a century, we built some of the world's most iconic infrastructure projects. Webuild envisions, designs, and builds major works and infrastructure for sustainable mobility, hydropower, water, and green buildings.
This position is a full-time 100% onsite position at our downtown office.
POSITION SUMMARY
Webuild is seeking a highly organized and proactive Office Manager to oversee daily administrative operations at our branch office. The Office Manager will be responsible for ensuring smooth office functionality, coordinating with project teams, and maintaining a productive work environment. The ideal candidate will possess strong leadership, communication, and problem-solving skills, with experience in the construction industry being highly desirable with a desired HR mind.
Responsibilities:
- Manage office operations, including supplies, equipment, and facility maintenance to support construction site needs.
- Supervise administrative staff and coordinate office activities to ensure efficiency in project documentation and scheduling.
- Maintain accurate records and documentation, including construction project files, permits, employee attendance, expense reports, and office budgets.
- Liaise with vendors, subcontractors, service providers, and building management to support project execution.
- Assist in new employee onboarding, seat allocation and assigning project related branding and HR-related tasks specific to construction activities.
- Maintain and support the Webuild social media page
- Support financial processes such as invoicing, payroll, expense tracking, and project cost management.
- Ensure compliance with company policies, safety regulations, and industry standards.
- Organize meetings, project site visits, and training sessions as required.
- Handle internal and external communications, including contractor and client correspondence.
- Develop and implement office policies and procedures to improve workflow and project support.
Education and Qualifications:
- Bachelor's degree in business administration, Construction Management, or a related field preferred.
- 5+ years as an Office Manager, Executive Assistant or equivalent
- Proven experience as an Office Manager, Administrative Manager, or similar role in the construction industry.
- Experience using social media for employer branding
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in office software, including Microsoft Office Suite, construction management tools, and project scheduling software.
- Ability to work independently and as part of a team in a fast-paced construction environment.
- Strong problem-solving skills and attention to detail.
- Knowledge of basic accounting, procurement, and HR principles within the construction sector is a plus.
Work Environment
At Webuild, we are committed to fostering a diverse and inclusive culture that promotes gender equity and the recruitment of under-represented groups at all levels of our workforce.
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