Assistant du CEO

Cambridge Memorial Hospital Foundation (CMHF) currently seeks an Executive Assistant to the Chief Executive Officer (CEO) that is a committed, performance-oriented professional, to provide executive support for our fundraising initiatives.
Cambridge Memorial Hospital Foundation is a dynamic team, working to champion investment in local healthcare at Cambridge Memorial Hospital (CMH). We engage and inspire our collective performance through:

The opportunity to help ensure excellent care for our community of friends, family, and neighbours.
A trust-based work environment that acknowledges that your workday may look different than my workday.
Our compensation package is designed to attract, retain, grow, reward, and motivate commitment and performance. To support these goals, we benchmark our overall compensation package and approach against other comparable hospital foundations both regionally and nationally, as well as local charitable and non-profit organizations. The mission of Cambridge Memorial Hospital Foundation is to inspire giving that will, in turn, inspire and sustain great local healthcare, when it's needed most. We work in partnership with the hospital and our donors to raise funds to help upgrade, acquire, and replace equipment and technology to care for our community.
 
Executive Assistant to the Chief Executive Officer (CEO)
 
The Executive Assistant to the CEO is responsible for providing comprehensive administrative and operational support to the CEO and the senior leadership team of the Foundation. The role includes significant responsibility for governance support, including organizing Board and Committee meetings, preparing materials, maintaining accurate records, and serving as the liaison for all governance bodies. Provide proactive and confidential administrative support to the CEO and Senior Leadership, including calendar management, meeting coordination, document preparation, and cross-functional coordination.
Oversee Board and Committee administration as primary liaison, managing logistics, communications, documentation, evaluations, recruitment, and compliance.
Coordinate the scheduling, onboarding, and task assignment for office volunteers, while maintaining service records, contact lists, and acting as the primary point of contact for volunteer inquiries.
Oversee office supply replenishment, maintain inventory logs, and organize storage areas to ensure accessibility and efficiency.
Manage and enhance SharePoint sites and libraries with consistent structure and version control while providing training and support to staff on effective usage.
Coordinate logistics for staff meetings and gatherings, including scheduling, preparing materials, taking minutes, managing calendars, and room bookings.
Coordinate internal support by maintaining operational policies and SOPs, serving as the main contact for support needs, tracking service requests, and overseeing automated team workflows.
Other duties as assigned in support of the evolving needs of the executive team and organization.

Proven experience in executive support, operations, or administrative roles
Prior experience supporting Boards or governance processes is an asset. The Foundation is committed to providing governance training to support success in this area.
experience in clerical finance support is an asset.
Proficiency in Microsoft Office Suite, SharePoint, and workflow automation tools.
CMHF does not trade, share, or sell any personal information to third parties. Cambridge Memorial Hospital Foundation supports a progressive hybrid working model that seeks to balance time for collaborative engagement and independent work. Our typical work week is Monday to Friday (37.5 hours per week). Some evening and weekend work may be required. 

A competitive compensation package including base salary, benefits including HOOPP and paid vacation, will be provided. CMHF reviews and increases compensation annually based on performance, and the full salary range is $50,000 – $70,000.

Development, education, and training opportunities are encouraged and supported by CMHF. Cambridge Memorial Hospital Foundation is committed to providing and fostering a respectful workplace. Where needed, accommodation for disabilities will be provided, on request, to support participation in all aspects of the recruitment process.