Accounting and Administrative Assistant

2 days ago

Montréal QC, Canada Fed Finance Full time

Accounting and Administrative Assistant Introduction Founded in 2001, Fed Finance is a specialist in temporary and permanent recruitment for accounting and finance roles. Our consultants are all experts who speak your language. We are committed to supporting you throughout your job search and at every stage of your career.

Mission

I am currently looking for an Accounting and Administrative Assistant for one of my clients, a fast-growing SME in the technology and consulting services sector , located in downtown Montreal. This versatile role is ideal for someone who enjoys both accounting tasks and administrative support.

What you will

do: Manage client invoicing, including project-based billing and timesheet-based billing. Follow up on accounts receivable and perform collections as needed. Process accounts payable: vendors, expenses, and payments (Plooto). Perform bank reconciliations and certain journal entries in QuickBooks.

Process and file financial documents using DEXT and ensure their integration into the accounting system. Prepare and compile basic financial reports for management. Answer phone calls, support clients, and provide professional and courteous service. Manage document control and electronic filing.

Handle office purchasing and restocking (supplies, kitchen, equipment). Coordinate internal activities such as meetings, events, and communications. Prepare and format various documents: reports, presentations, and contracts. Support management with calendar management, meeting organization, and administrative follow-ups.

Your profile

Desired Profile: Education: DEP, DEC, or any relevant training in accounting, administration, or office management. Minimum of 3 years of experience in operational accounting and administrative support. Proficiency in QuickBooks, Plooto, DEXT, and the Microsoft Office Suite (Excel, Word, Outlook). Bilingual in French and English, both spoken and written, to communicate effectively with English-speaking clients and colleagues.

Excellent organizational skills and strong attention to detail. Ability to work independently, proactively, and in a structured manner. Versatile and comfortable in a multitasking role. What the Company Offers: Flexible schedule and hybrid work model (2 to 3 days in the office depending on experience).

Comprehensive group insurance, including 24/7 access to telemedicine (physical and mental health support for you and your family). Access to the company's wellness program. Participation in a sustainable mobility program. Professional development: fully covered training, certifications, and courses.

Access to an RRSP and an RESP. Real opportunities for growth and career advancement within the company. Other openings that may pick your interest

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