Administrative Assistant/Office

2 weeks ago

Saskatoon SK, Canada Breck Construction Full time

Company Overview: From mine sites to major industrial plants, Breck delivers top-tier construction services across the mining, oil & gas, and heavy industrial construction industries. long-term maintenance, inspections, shutdowns, upgrades, and large-scale expansions.

With our head office in Saskatoon, our reach extends across Saskatchewan and Ontario, where our crews are known for getting the job done safely, efficiently, and with pride. Whether it's a massive project or a tight turnaround, Breck is built for it.

The Administrative Assistant position is a permanent full-time, out-of-scope position. This position will be responsible for organizing and coordinating office administration and procedures.
Executive Team and Office Support
Provide confidential administrative support to the CEO and executive team, including preparing documents and presentations.
Coordinate travel and accommodation for the executive team and other staff as required.
Draft, proofread, and distribute letters, reports, and other correspondence on behalf of senior leadership.

Office Coordination
Maintain office systems, equipment, supplies, and vendor relationships to ensure seamless daily operations.
Order, track, and replenish office supplies and materials for head office and worksites.
Organize filing systems, databases and document control processes.
Provide frontline support by handling incoming calls, emails, and routine inquiries from clients, suppliers, and field teams.

Assist with bid preparation, prequalification packages, and other business development materials.
Coordinate fleet management activities including repairs, maintenance, registration, and insurance.
Support the creation of promotional, publicity, and internal communications materials.
Provide administrative support for safety, HR, finance, estimating, and project teams as assigned.

Support special projects, initiatives, and events led by the CEO and executive team.
Office administration diploma or equivalent.
Experience in an office setting is preferred.
Proficient in Microsoft Office applications.
Possess a valid Class 5 Driver's License - preference will be given to candidates with a clean driving record (driving abstract required).

By drawing on the strength of our diversity, we are confident we can meet future challenges and help create prosperity for our employees, clients, and communities.

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