Procurement Administrator

Purchasing Assistant – Job DescriptionHours: Monday–Friday, 8:30 AM–4:30 PMLocation: On-site, 5 days/weekOverviewThe Purchasing Assistant supports the Purchasing Department by managing RFQs, maintaining accurate vendor and ERP data, ensuring compliance with internal policies, and coordinating key purchasing activities. This role works closely with suppliers and internal stakeholders to support smooth operational flow, timely communication, and reliable purchasing data.Must-Have Qualifications3+ years of experience in purchasing, procurement, or administrative supportExperience with ERP systems (Infor, SAP, or similar) is an assetProficient in Excel, including the ability to upload data into Power BI and build visual dashboardsStrong organizational and time-management skillsExcellent written and verbal communication skillsAbility to manage changing priorities and handle high volumes of paperworkProfessional, friendly, and confident—comfortable asking questions and seeking clarificationStrong attention to detail with the ability to manage multiple tasksHonest, flexible, and willing to learnExperience in vendor management and the RFQ process (asset)Nice-to-Have QualificationsPost-secondary education in Business Administration, Supply Chain Management, or related fieldAbility to read engineering drawingsManufacturing background (understanding NCRs is an asset)Experience with category managementParticipation in audits, compliance activities, or ISO standardsKey ResponsibilitiesRFQ ManagementManage Purchase Requisition Requests from internal departmentsVerify and clarify PRF requirements (delivery dates, project details, specifications)Send RFQs to suppliers and communicate requirements clearlyKeep stakeholders updated on quotation statusSave and maintain quotes and supporting documentation in designated foldersVendor Data ManagementSupport new vendor onboarding by ensuring all required forms are completedProcess internal requests related to vendor recordsRespond to supplier inquiries or coordinate internal information flowCompare pricing and assist in supplier performance evaluationMaintain accurate vendor records (documents, contacts, addresses, etc.)ERP Data ManagementEnsure product cost data is consistently updated in the ERP systemAssign product categories as neededSupport procurement in maintaining accurate vendor data (shipping terms, lead times, pricing)Compliance & Policy AdherenceFollow purchasing policies, procedures, and compliance requirementsAssist with internal audits and compliance reviewsAdditional ResponsibilitiesPrepare data for Monthly Management ReviewsEnsure critical communications from suppliers are escalated appropriatelyRespond to inquiries from internal stakeholders and suppliersSupport the manager with:Supplier contractsVendor risk managementCreating purchasing data for internal/external useUpdating purchasing procedures and work instructionsParticipate in project activities and process improvement initiativesDevelop and improve Purchasing-related Power BI reportsComplete other tasks as assigned by the ManagerJob Type & LocationThis is a Contract position based out of Calgary, AB.Pay and BenefitsThe pay range for this position is $55000.00 - $55000.00/hr.Workplace TypeThis is a fully onsite position in Calgary,AB.Equal Opportunity EmploymentAston Carter is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. #J-18808-Ljbffr