Admin III – Program Assistant, Developmental Services

Internal/External PostingFull-time Term Position (15 month)Location: Sioux Lookout, ON.Salary Range: $62,867 – $84442 per annumReference Number: PROGR001515If applying by email, indicate reference number in subject line Job Summary Under the direction of the Developmental Services Director, the Admin III – Program Assistant, Developmental Services will provide administrative support to the Management Team and the Developmental Services Team. The Admin III – Program Assistant is directly accountable to the Developmental Services Director. Qualifications Certificate or Diploma in Secretarial Arts and/or Office Administration or equivalent. Minimum two years’ experience in administration/executive/secretary support. Strong computer skills; proficiency in Microsoft Office a must including Excel, Outlook, Word and Power Point. Strong knowledge of office procedures and practices. Valid Class G Ontario driver’s license. Must provide an appropriate criminal records check. The ability to perform the requirements of the position on a regular basis. Previous office administration experience is considered an asset. Demonstrates initiative, self-motivation and able to work independently as well as part of a team. Demonstrates professionalism, accountability and maintaining confidentiality. Ability to multi-task, meet deadlines and adapt in a fast-paced environment. Task-centered, maintain a high level of efficiency and strong attention to detail. Work experience and/or education in a mental health related area is considered an asset. Knowledge and sensitive of First Nations populations. Experience working in and with First Nation people, communities and leadership. Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment). Ability to communicate in one of the First Nations dialects in the Sioux Lookout Zone is an asset. Roles and Responsibilities Provide program/administrative assistance to Developmental Services Unit. Maintain filing system, prepare, distribute and keep record of minutes, develop/draft documents, arrange teleconferences, arrange special meetings as well as assist in arranging travel and complete necessary paperwork. Prepare documents for distribution; letters, memorandums, work plans, reports and confidential correspondence. Assist with gathering clinical data for the Ministry reporting. Distribute Developmental Services Unit client reports to families and those who they have consented to share information with. Coordinate meetings; including assisting with travel arrangements, coordinating of meeting materials, preparation of meeting agenda and minutes as well as distribution. Direct requests from inside and outside the agency for information to the appropriate personnel. Maintain/update filing systems; both paper and electronic files, scan when necessary. Prepare and assist in creating Power Point presentations; proficient with current electronic communication tools. Assist in the development of program activities. Data entry and creating spreadsheets. Performing errands/duties at various sites as required. Adherence to confidentiality requirements/policies. Other duties as assigned. Apply online at https://www.slfnha.com/careers/. Human Resource DepartmentSioux Lookout First Nations Health AuthorityP.O. Box 1300, 61 Queen StreetSioux Lookout, ON P8T 1B8Phone: (807) 737-1802Fax: (807) 737-2969Email: Human.Resources@slfnha.com SLFNHA currently “Strongly Recommends” COVID-19 immunizations and requests your immunization status to be sent to our staff health department if successful in the recruitment process. Closing Date: Monday, January 12, 2026 @ 4:00pm CST The Health Authority wishes to thank all applicants in advance. However, only those granted an interview will be contacted. For additional information regarding the Health Authority, please visit our website at www.slfnha.com #J-18808-Ljbffr