Office Administrator

7 days ago

Erin, Canada Roman Catholic Diocese of Hamilton, Ontario Full time

Office AdministratorSt Jean de Brebeuf Parish in Erin is looking for a full‑time / part‑time Office Administrator, between 20 to 32 hours (3‑4 days per week) for the church office. Reporting to the Parish Priest, this position offers a competitive rate of pay and benefits package.Office Administration DutiesMaintains confidentiality of staff, parishioners, and parish information (a confidentiality agreement will need to be signed).Professionally communicates with staff and parishioners verbally and in writing.Promotes the parish through ongoing support, encouragement, empowerment, and effective teamwork to enhance loyalty and engagement.Promotes individual and parish integrity by exhibiting ethical behaviour to maintain high standards for the parish and its constituents.Responds to parishioner needs through effective communication, mutual respect, and consistent follow‑through to generate trust and enhance personal effectiveness.Other duties may be assigned.Financial DutiesResponsible for accounting and bookkeeping functions, including payroll.Prepares monthly and annual financial statements with supporting analysis to meet Government and Chancery requirements.Responsible for timely T4 issuance and distribution.Inputs parishioner financial contributions, prepares annual tax receipts, and oversees deposits.Keeps documents and records updated in electronic databases.Administers employee benefit programs for the Parish.Prepares statements for the Financial Council and attends meetings as needed.Oversees budget preparation by anticipating expected revenues and expenses to achieve parish objectives.Other duties as required.RequirementsPost‑secondary education in a relevant field preferred.Advanced knowledge of Microsoft Office.2‑3 years of prior secretarial/office experience preferred.Knowledge and experience in bookkeeping and PDS (Parish Data System) considered an essential asset.Strong attention to detail, and ability to organize and prioritize efficiently.Strong communication and interpersonal skills.Ability to work independently and follow instructions.A good understanding of and respect for Catholic Doctrine, Liturgy and practice.The Diocese of Hamilton is an equal opportunity employer and is committed to fostering an inclusive and accessible work environment. If you are contacted for an interview and require accommodation, please inform the Human Resources Manager. #J-18808-Ljbffr

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