Senior Administrative Assistant

OverviewWho we areYou know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is. ResponsibilitiesProactive management of workflow and tasks associated with the day-to-day needs of partners, practitioners and clientsSupport the External Client Services team within the Business Unit, Office and/or Service line to produce high quality client deliverables, working independently and within a teamEnter and maintain client data using Microsoft Dynamics 365, create jobs in D365, roll forward of jobs/files, and archive as appropriate for the engagementPerform general administrative duties including answering and transferring calls, filing, photocopying, scanning, e-faxing, mailing and couriersPrepare and edit correspondence, reports, proposals and other documentsProvide billing support using Doane Grant Thornton’s systems, including preparing invoices to clients and following up on AR when appropriateScan documents and embed in electronic files, send and receive documents securely to clients, ensuring confidentiality of sensitive informationManage communications, expense administration and travel arrangements on behalf of team leadershipSupport the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationshipsOther duties as required About Doane Grant ThorntonIf you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happensRead our colleagues’ stories at www.discoveryourpurple.ca QualificationsThink you’ve got what it takes to be a Senior Administrative Assistant? Like the colour purple? Great. Here are a few more boxes we’re also hoping you can tick:Minimum of 3 to 5 years’ experience within a professional services environment or similar industryAdvanced knowledge of and experience with MS Word, Excel, and PowerPointKnowledge of CaseWare (and/or Keystone); experience in financial statement processing and experience with TaxPrep software or other similar programs would be an assetExcellent verbal and written communication skillsSolid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationshipsExcellent organizational and time management skills, with the ability to manage competing priorities and work under pressure with multiple deadlinesStrong attention to detail and consistent production of high quality workAbility to work effectively within tight timelines on simultaneous projectsAvailability to work overtime as required during peak business timesExceptional client service mindset with ability to de-escalate potentially difficult situations At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple. What’s in it for you?Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more *This role is required to be in-office 5 days per weekAre you ready to Discover Your Purple? #J-18808-Ljbffr