Finance & Administration Manager - Hybrid, Mission-Driven

Position : Manager, Finance and AdministrationReports to : Director, Finance and AdministrationDirect Reports : NonePosition Type : Full-time, ContinuingPosition Status : VacancyPosting Date : October 15, 2025Closing Date : November 15, 2025Salary : $80,000 to $88,000 annually (hiring range)Workplace Location : St. Joseph’s Healthcare Foundation, 224 James Street South, Hamilton, ON Hybrid Work Model – 3 days on site requiredAbout St. Joseph’s Healthcare Foundation :At St. Joseph’s Healthcare Foundation, we’re dedicated to raising funds to support the highest priority needs of St. Joseph’s Healthcare Hamilton – an academic health sciences centre committed to exceptional patient care, research and the education and training of healthcare professionals.A leader in healthcare philanthropy in our region, St. Joseph’s Healthcare Foundation is accredited through Imagine Canada’s Standards Program which recognizes excellence in fundraising, financial accountability and transparency, governance, volunteer involvement and staff management.As a Foundation team, we work closely with grateful patients, individuals, corporations and foundations, healthcare professionals and research teams at the Hospital to raise and steward funds for vital equipment needs, to help renovate patient care areas at the Hospital, and fund research studies that will inform the future of care.At St. Joseph’s Healthcare Foundation, we care about our culture. We believe the talent of our team is our greatest strength, and we are better when we work together. We believe in acting with integrity and kindness and we believe in supporting our employees as people. Our work is meaningful and so are we, and we are building and strengthening a culture of teamwork where the balance of work and life is respected and where we encourage and support one another as individuals.St. Joseph’s Healthcare Foundation Hamilton is looking for a Manager, Finance & Administration to join our team of dedicated, caring and mission-focused professionals who are committed to working together to empower healthcare in our community and are proud to support St. Joseph’s inspiring mission of Unstoppable Compassion. Read more about us here : https : / / www.stjoesfoundation.ca /Core Function : Reporting to the Director, Finance & Administration, the Manager, Finance & Administration is responsible for key finance functions of the Foundation including ensuring the accuracy and integrity of the financial records of the St. Joseph’s Healthcare Foundation, Hamilton and our Sister Foundation, St. Joseph’s Health Centre Foundation Guelph.Why Work with Us?Opportunity to do meaningful work that generates unstoppable impact at our HospitalSt. Joseph’s Healthcare Foundation offers a comprehensive total rewards package :Competitive hiring range, commensurate with experience, along with an annual merit-based pay structureComplete benefits package, including extended health and dental benefits, and access to an annual healthcare spending accountA defined benefit pension plan (HOOPP)Flexible work arrangements including hybrid workMaternity and parental leave top up benefitsPaid time off, including 3 weeks vacation to start, 12 recognized holidays, and a compensation day for your birthdayAccess to the St. Joseph’s Healthcare Hamilton Wellness, Employee Discount, and Employee and Family Assistance ProgramsCommitment to Professional Development including an annual budget for each employeeDiscounted on-site parkingKey Accountabilities :The Manager, Finance and Administration is responsible primarily for (but not limited to) :Assisting the Director, Finance in ensuring the accuracy and integrity of financial data and operationsPlaying a lead role in the design and ongoing development of the Foundation’s accounting system – maintenance & integrationAssisting the Director, Finance with production of monthly financial statements, annual budget, hospital billings, grant administration and tax rebate claims for the Hamilton Foundation and our Sister Foundation, St. Joseph’s Health Centre Foundation Guelph.All reconciliation and recording of investment activitySupport preparation of the Foundation’s annual charity return (T3010) and IRS form 990.Assisting and overseeing the function of Finance Officer with respect to accounts payable, lottery administration, bank reconciliations, T4 documentation, and banking cash flows.Reconciliation of all revenue recorded in financial system and administrative donor systemServing as recording secretary to the Finance / Audit and Investment CommitteesSupporting the year-end audit process including preparing working files and acting as a resource to our auditorsFoundation facilities management and serving as main contact for staffPreparing reports of designated funds, monitoring balances & handles account inquiriesManaging the fixed asset and depreciation module; ensuring all assets are properly recorded, amortized and disposed as appropriate.Advising the executive team on matters of finance and administrative policy developmentActing as back up to the Director, Finance and key contact in their absenceAssisting in other duties as required in furthering the goals of the Finance team and the Foundation.Skills Required :University degree in business administration, finance or accounting and / or equivalent progressive experienceProfessional accounting designation - CPA is strongly preferredMinimum five years of experienceAdvanced level knowledge of accounting principles and standardsAdvanced knowledge of accounting information systems and softwareStrong computer skills including Windows, Microsoft Office and OutlookKnowledge of Raiser’s Edge and Financial Edge software an assetStrong analytical and problem-solving skillsDetail-oriented with excellent planning, organizational and time management skillsExcellent communication skills, verbal and writtenRelationship building skills for developing and maintaining effective working relations with all internal and external stakeholdersExperience working in a not-for-profit environment and / or knowledge of fund accounting is an assetWillingness to work flexible hours, including some evenings and weekendsApplication ProcedureIf this role interests you, please submit your resume and cover letter with the subject line Manager, Finance and Administration to hr@stjoesfoundation.ca by Saturday, November 15, 2025.Our Commitment to Equity, Diversity, and Inclusion : St. Joseph’s Healthcare Foundation is an equal opportunity employer committed to equity, diversity, and inclusion. We aim to reduce barriers and support accessibility and as such, we will accommodate any needs set out under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code.Thank you for your interest in working with St. Joseph’s Healthcare Foundation; only those selected for an interview will be contacted. #J-18808-Ljbffr