AIA Executive Assistant to the National Director

AIA Executive Assistant to the National DirectorTuesday, January 14, 2025Title: AIA Executive Assistant to the National DirectorMinistry: Athletes in Action (AIA)Position Type: Part-Time (25 hours/week) or Full-time (40 hours/week)Job Region/Location: Abbotsford - Hybrid Work Opportunity may be availableReports to: AIA National DirectorP2C Mission StatementPower to Change seeks to help people know Jesus and experience His power to change the world.Ministry OverviewAthletes in Action (a division of Power To Change) is a ministry that seeks to help people know Jesus and experience his power to change the world through sport. We believe that Jesus transforms lives, sport influences culture and the world: Therefore, we envision a world transformed by the gospel through sport. AIA is a team on mission who lives out three Core Values: We are passionately committed, live in authentic community, and we play together.Position OverviewAs a part of the AIA National Office staff team, the Executive Assistant to the National Director is a relational, detail-oriented, solution-minded, and team-oriented individual who will work closely with the National Director of AIA as well as the Executive Leadership Team. This person will function in multiple administrative capacities, including calendar and email management, reconciliation of expenses and travel arrangements, as well as some donor interfacing duties. The EA ensures that the AIA National Director and Executive Leadership Team functions at full leadership capacity, helping to move the AIA mission forward of helping people know Jesus and experiencing his power to change the world through sport.In this role, you will be responsible to achieve the following:Support the AIA National Director and Executive Leadership TeamTracking and reporting of expenses in accordance with P2C policies and best practicesTracking and updating donor records in P2C database (Salesforce)Calendar and email management and prioritizationProvide support and preparation assistance for key events, meetings, and speaking engagementsBeing the point of contact for Power to Change for the Executive Leadership TeamProvide regular and special communication with AIA staffProvide tech support as neededHelp strengthen relationships with donors, staff, and stakeholdersSupport and augment donor invitation strategy for national-scope eventsEngage with AIA donors and alumni in a friendly and professional mannerEnsure donor tracking and follow up is done in a timely and effective mannerHelping the AIA National Director coordinate prioritiesModel the AIA culture to donors, staff, and other stakeholdersHelp steward donors including thanking them for donationsProjects and events are done with excellence and solutions are brought to problems that ariseSupport the Operations Team in planning and executing events of national scopeSupport and execution of special projects or assignments as requiredLiaise with other P2C ministries and stakeholders to help make events successfulJuggle last minute changes and re-prioritize on the flyEducation & ExperienceYou have a bachelor’s degree or equivalentYou have administrative experience in an autonomous role preferredYou have experience with Google Suite (this is an asset)You have experience with Salesforce (this is an asset)About youYou have a deep and growing personal relationship with Jesus ChristYou have a passion and commitment to communicate the gospel and sincere interest in Christian ministry workYou have a commitment to Athletes in Action’s leadership, methods, and ministry modelsYou enjoy working as part of a team and collaborating togetherYou are flexible and willing to adapt to changing prioritiesYou are comfortable working in a constantly changing environmentYou are a gifted administrator and also are able to relate well with peopleYou are comfortable sharing your thoughts and opinions with a teamRequirementsYou have excellent organizational skills with an attention to detailYou have strong communication skills via email, in person, and onlineYou are able to re-prioritize in a dynamic and busy work environmentYou have a pleasant and professional demeanorYou must be a resourceful and initiative taker who will see problems and help provide solutionsYou have availability to travel at least a minimum amount of timeYou are friendly and comfortable interacting with peopleWhat We Offer Our StaffEmployer-paid extended health and dental benefitsHealth Care Spending AccountGroup RRSP contribution options with up to 3.5% matching after 1 year of employmentAccess to our Employment Assistant Program (EAP)Paid vacationExtra vacation week from Christmas to New YearWeekly Chapel servicesSemi-annual Day of Prayer participationDiscounts at our Resource CentreWe thank all applicants for their interest in Power to Change; however, only suitable candidates will be contacted to continue the application process. In accordance with our mission statement to spread the gospel, everyone who applies to be involved will be required to sign and adhere to the Statement of Faith and Code of Conduct. #J-18808-Ljbffr