Media Coordinator
4 weeks ago
- Schedule and coordinate meetings for the media team.
- Prepare meeting agendas.
- Prepare and coordinate vendor contracts using existing contract templates.
- Resolve finance accrual issues on a monthly basis.
- Support in the creation and organization of SOPs.
- Maintain and update Click Up templates and media’s Notion page whenever necessary. e.g., Draft an agenda for a weekly meeting to discuss upcoming media campaigns.
- Maintain regular communication with media vendors (print, out-of-home, radio, etc.) to book placements, troubleshoot issues, request proposals, obtain reports and updated information.
- Support the media team by working with media vendors to create and revise proposals and visuals for client facing media plans and presentations.
- Coordinate with the finance team to resolve invoicing and budget issues. e.g. Reach out to a radio station to confirm ad placement and broadcast times.
- Maintain and update the vendor database.
- Compile media statistics and data for reporting.
- Keep track of annual contracts and their renewal dates.
- Compile and report on monthly media spend and margins for all projects. e.g., Enter new vendor contact information into the database and ensure existing records are up-to-date.
- Support the media team by reserving media placements with vendors.
- Obtain necessary information and assets for media plans for internal teams.
- Update and manage booking calendars.e.g., Reach out to vendors regarding submission deadlines and specs needed for proposed media places.
- Assist in keeping media kits current.
- Support the media team in creating and maintaining pitch decks as needed.
- Conduct benchmark and audience research. e.g., Update media kit with the latest audience metrics and examples of recent successful campaigns.
- Enter new vendor information into the database.
- Update existing vendor records with recent communication or changes.e.g., Update a vendor's contact information and note recent correspondences in the database.
- Keep track of annual contracts with media vendors.
- Ensure documentation is current and accessible.e.g., Monitor the expiry dates of contracts and flag any that are approaching renewal deadlines.
- Bachelor’s degree in Media Studies, Communications, Business Administration, or a related field.
- A minimum of 1-2 years of experience in media coordination, administration, or a similar role within a media or marketing environment.
- Exceptional verbal and written communication skills, particularly important as the position involves working remotely with a team.
- Ability to communicate clearly and effectively through various digital communication platforms (e.g., email, video conferencing, chat applications)
- Proficient in Google Workspace and Microsoft Office Suite, with a strong emphasis on Google Sheets/Excel and Google Slides/PowerPoint.
- Familiarity with media-specific and project management software and tools.
- Strong organizational skills with the ability to handle multiple tasks, prioritize, and meet deadlines.
- Detail-oriented and able to maintain accuracy in data entry and reporting.
- Ability to work effectively in a team, especially in a remote setting, and contribute positively to team dynamics.
- Ability to identify issues and work efficiently to find solutions, especially in coordinating between different teams and vendors.
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