Executive Assistant
2 weeks ago
This newly designed role will provide comprehensive support to a busy President and Manager. The ideal candidate will possess exceptional communication and organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. This role requires a proactive and resourceful individual who can anticipate the needs of the CEO and effectively manage competing priorities with discretion and confidentiality.
Executive Assistant responsibilities:
- Administrative Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements. Handle correspondence, emails, and phone calls promptly and professionally.
- Project Management: Assist in managing various projects, including real estate development initiatives. Coordinate with internal teams and external stakeholders to ensure deadlines are met and objectives are achieved.
- Document Preparation: Prepare reports, presentations, and other documentation as needed. Conduct research and gather data to support decision-making processes.
- Financial Management: Assist with budget preparation and expense tracking. Process invoices and maintain accurate financial records when required.
- Communication Liaison: Serve as a central point of contact for internal and external communications. Facilitate communication between executives, departments, and external partners.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
- Special Projects: Take on special projects and assignments as directed by the President and Manager. Provide additional support as needed to ensure the smooth operation of the manufacturing plant.
- 5+ years of experience supporting a business owner or president of an organization in a Senior Administrator or Executive Assistant capacity
- Bachelor's degree in Business Administration, Real Estate, or related field is an asset
- Proven experience as an Executive Assistant or similar role, preferably in a manufacturing or real estate environment is a must
- Knowledge of corporate commercial real estate development processes and terminology is a strong asset
- Experience in a manufacturing
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Able to execute on tasks quickly, adaptable to changing priorities, strong team player, able to maintain a calm demeanor in a fast-paced environment
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
- The discussed salary range is $70,000 â $90,000 depending on experience
- Candidates with additional experience and higher compensation expectations may also be considered.
- Comprehensive benefits package
- 3 weeks holidays
- Employee rewards and perks
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