Associate Vice President, Finance

1 day ago

Vancouver, Canada AMS of UBC Full time

6133 University Boulevard, Vancouver, British Columbia, Canada Req #731

Thursday, November 28, 2024

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, working to improve the academic, social, and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that supports UBC students.

Position title: Associate Vice President, Finance

Reports to: Vice President, Finance

Supervises: Funds and Grants Administrator

Employee status: Hourly Exempt, Appointed

Length of term: Until April 30, 2025

Compensation: $19.00 per hour

Position Purpose

The office of the AMS Vice President, Finance is responsible for all financial matters of the organization, including all AMS clubs and constituencies. The Associate Vice President (AVP), Finance will act as a project enabler and advisor to the Vice President (VP), Finance, assisting in overseeing projects, tracking spending, and preparing communication materials.

Duties and Responsibilities

  • Assist and advise the VP, Finance in carrying out their political and administrative duties.
  • Manage the Subsidies, Opt-in, and Opt-out process for AMS subsidies, AMS fees, and the AMS/GSS Health and Dental Plan.
  • Work with the Finance Committee, Funds and Grants subcommittee, and the Sustainability Subcommittee.
  • Attend AMS committees and working groups as directed by the VP, Finance.
  • Attend meetings as a proxy for the VP, Finance as necessary.
  • Help organize and direct special events and/or long-term projects.
  • Troubleshoot financial issues brought by AMS fee-receiving groups.
  • Coordinate communication between the VP Finance Office and AMS fee-receiving groups.
  • Review the balance of all AMS funds and reserves.
  • Gather financial reports from all AMS fee-receiving groups.
  • Approve allocation of AMS Student directed funds.
  • Work with the VP Finance on reports regarding AMS Funds and Fees.
  • Coordinate AMS Insurance Waivers.
  • Supervise Funds and Grants Administrator.
  • Other duties as required.

Qualifications and Experience

  • Must be a currently registered student at UBC Vancouver or one of its affiliated colleges.
  • Strong organizational skills.
  • Professional conduct.
  • Strong interpersonal and communication skills.
  • Interest in the financial goals of the AMS and its business units.
  • Event organization and preparation.
  • Knowledge of issues at UBC is useful but not required.
  • Above average writing and computer skills.

To Apply:

Please submit a resume and cover letter.

At the AMS, we believe that a diverse workforce enriches our organization. We value individual life experiences, knowledge, and self-expression. We actively seek to create an environment where all employees feel valued, respected, and empowered to contribute their best.

We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes.

Due to the large volume of resumes we receive, we can only contact those we are interested in interviewing and cannot reply to inquiries regarding application status.

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