Senior Administrator, Payroll

3 weeks ago

Canada Aeolus Group Full time

Senior Administrator, Payroll – Keyano College (North Eastern Alberta) Location: Fort McMurray, Alberta
Employment Type: Full-Time, Permanent
Recruitment Partner: Aeolus Staffing Solutions
About the Opportunity
Aeolus Staffing Solutions is proud to partner with Keyano College on the search for a dedicated and experienced Senior Payroll Specialist.
This is an excellent opportunity for a payroll professional who thrives in a collaborative, community-focused environment and is confident managing complex payroll operations, including unionized groups. The successful candidate will play a key role in ensuring accurate payroll processing, supporting continuous improvement initiatives, and serving as a knowledgeable resource within the People & Culture team.
Please note: This position is on-site. Candidates must be open to relocating to North Eastern Alberta (Fort McMurray region).
Key Responsibilities
Payroll Processing & Administration
Lead end-to-end semi-monthly payroll for unionized and non-union employee groups
Review and validate time entries, pay changes, and deductions
Prepare EFT deposits, ROEs, and statutory remittances (CRA, WCB)
Maintain accurate payroll records and ensure system integrity
Support year-end activities including T4/T4A reconciliation and reporting
Union Payroll & Compliance
Interpret and apply collective agreement provisions
Collaborate with HR and Labour Relations on leave, pay, and entitlement matters
Monitor regulatory changes and updates impacting payroll
Prepare detailed payroll and audit reports for Finance and leadership
Benefits & Pension Administration
Administer employee benefits, vacation, sick time, and leaves
Coordinate enrollment, terminations, and adjustments with benefit and pension providers
Reconcile benefit and pension deductions monthly
Support year-end pension reporting and audits
Provide guidance to employees on pension matters
Collaboration & Continuous Improvement
Mentor and support the Payroll Administrator; act as backup
Partner with HR, Finance, and operational leaders
Identify opportunities to enhance payroll efficiency and accuracy
Maintain high confidentiality and a customer-focused approach
Qualifications
~5+ years of progressive payroll experience, including unionized environments
~ PCP designation required; PLP (or in progress) an asset
~ Post-secondary education in Accounting, Business Administration, or HR
~ Strong understanding of Canadian payroll legislation and CRA remittances
~ Experience with payroll systems (Avanti experience is a strong asset)
~ Advanced Excel skills and comfort with reconciliation reporting
~ Public sector or multi-site payroll experience is considered an asset

Key Competencies
Exceptional accuracy and attention to detail
Strong analytical and reconciliation skills
Collaborative team player with excellent communication
Sound judgment and confidentiality
Ability to manage deadlines in a fast-paced environment
Continuous improvement mindset
Why Join Keyano College?
~ You'll be joining a values-driven post-secondary institution with a strong culture of collaboration, respect, and community impact. This is a meaningful opportunity to bring your payroll expertise to an organization that plays a significant role in supporting students, staff, and the wider Fort McMurray region.

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