Accounts Receivable Clerk
3 weeks ago
OverviewReports to: Clubs Accounting & AR SupervisorTerm: Current - April 30Hours: Approx 12-14 hours per weekPlease note this posting closes on Sunday, November 9 at 11:59pm (EDT).As per MSU employment policies - Only MSU members in good standing shall be eligible for part-time employment with McMaster Student Union. This includes, but is not limited to - All undergraduate students at McMaster University enrolled in 18 units or more during an academic session. To find more information and exceptions, please see our Part-Time Staff policy or Bylaw 2 - MSU Membership.The Accounts Receivable Clerk is responsible for reducing the older outstanding Accounts Receivables. Primarily identifying and reaching out to customers with overdue accounts, obtain payment, and maintaining accurate records.The Accounts Receivables FunctionScanning invoices on account and creating spreadsheets to keep track and monitor themEnter invoices into Mosaic to receive paymentsSend out Statement reminders to obtain payments from external vendorsUpdate and reconcile accounts receivable ledgers in Business CentralCustomer Service & Administrative FunctionAnswer any questions and direct them to the appropriate person if requiredProvide account information as requestedFiling as requiredOther duties as assignedKnowledge, Skills and AbilitiesStrong attention to detail is required to ensure accurate data entry and filingInterpersonal skills required to effectively interact with individuals (customers and staff)Strong organizational skills are required, as multiple tasks and activities will be completed simultaneouslyGood working knowledge of accounting proceduresConflict mediation skills are an asset, as accounting clerks will occasionally encounter upset customersCommunication skills required to ensure seamless transition of tasks between multiple clerksEffort & ResponsibilityResponsible for prompt and courteous customer serviceResponsible for maintaining accurate recording of payments receivedResponsibility to follow all established MSU accounting policies and proceduresWorking ConditionsWork is performed in a shared office space during typical business hoursFrequent interruptionsHours are spent completing data entry and staring at a computer monitor which may cause strain if not monitoredOccasional lifting of boxes to move files at year-endTraining & ExperienceExperience in a customer service environment is an assetClerical/Administrative experience an assetGreat Plains Accounting Software (training provided)Business Central Accounting Software (training provided)Materials & EquipmentComputerTelephonePhotocopierDebit MachineWe thank all applicants for their interest and effort in applying for the position, and advise that only those candidates selected for interviews will be contacted.The McMaster Students Union (MSU) is strongly committed to employment equity within its community and to recruiting a diverse staff. The MSU encourages applications from all qualified candidates including women, persons with disabilities, First Nations, Métis and Inuit persons, members of racialized communities and 2SLGBTQIA-identified persons. If you require any form of accommodation throughout the recruitment and selection process, please contact the Human Resources Director by email at hr@msu.mcmaster.ca. Please note that the MSU is an independently incorporated students’ union operating within the McMaster University community; this is not a McMaster University position. #J-18808-Ljbffr
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