Work Integrated Learning Data Specialist

3 weeks ago

Lethbridge, Canada Lethbridge College Full time
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Please see Special Instructions for more details.

Lethbridge College is committed to inclusive recruitment practices by providing reasonable access and accommodations to applicants. If you would like to request an accommodation at any stage of the recruitment process, please contact . Private information received in relation to the request will only be used to facilitate the recruitment process and will be kept confidential and shared only as needed with the selection committee.

Posting Details

Position Information

Job Title Work Integrated Learning Data Specialist
Appointment Type Part-time Temporary
Position Dates Jul 1 2024 - Feb 2025
Hours per week/FTE 15
About the Position

We are actively seeking a detail-oriented Work Integrated Learning Data Specialist with a passion for data management to join our team for an 8-month term, from July 1, 2024 - February 28, 2025, with the possibility of annual renewal. In this role, you will be responsible for accurately receiving, inputting, filing, organizing, and reporting on extensive data sets provided by students regarding pre-placement requirements. With practicum start dates varying across the College's Health and Allied Health programs, you'll navigate through workload peaks and valleys. This variability entails a minimum commitment of 15 hours per week, with occasional peaks reaching 20-25 hours. If you enjoy data entry, have a keen eye for detail, love working with students, and thrive in a dynamic environment that prioritizes flexible work-life balance while working part-time, we're eager to connect with you
Position Details

As a vital member of our team, the Work Integrated Learning Data Specialist will report to the Centre for Health & Wellness Work Integrated Learning Coordinator. In this role, you'll be responsible for meticulously managing and accurately maintaining large volumes of student data pertaining to pre-placement requirements. Proficiency in Microsoft Office Suite and a general understanding of data management are essential for success in this position. During the data collection process, regular interaction with students will be necessary, requiring both patience and finely honed interpersonal and communication skills.

Key Responsibilities:
  • Receive, analyze, and input large volumes of pre-placement requirement documents submitted by students with precision and accuracy.
  • Utilize HSPnet database and Canvas Learning Management System to manage documents and data.
  • Run reports and analyze data, identifying student non-compliance.
  • Manipulate data and combine reports in Excel, sort, filter, and/or merge with email to communicate non-compliance to students.
  • Follow up with students to obtain missing documents and ensure completeness of records.
  • Communicate with students via email or in-person and participate in Teams meetings as needed to explain required documentation and processes for submission.
  • Maintain accurate pre-placement requirements data on students throughout their program.
  • Strong attention to detail and commitment to accuracy in data entry and analysis with capability of maintaining accuracy and focus during prolonged periods of data entry.
Required Qualifications

A two-year diploma with an Office Administration or Business Administration focus and a minimum of 2 years related experience working in an office setting requiring the ability to organize and plan how to address large volumes of data, working with large volumes of confidential information, and adherence to deadlines. Must have excellent technical skills and be comfortable learning new computer systems and software. Prior experience with HSPnet database and Canvas LMS are an asset.

Combination of minimum of one-year post-secondary education in a related field; two years of experience in an environment where work was deadline driven and large volumes of information, including confidential documents, were managed; and demonstration of proficiency in Microsoft Office software applications (Word, Excel, Access, Outlook, SharePoint, Forms), email, internet navigation, and use of web-based applications may be considered.
Preferred Qualifications
Salary AUPE Class Level 7 Step 1 $24.04 per hour
Working Here

Land Acknowledgement

Located on the traditional lands of the Blackfoot Confederacy, Lethbridge College is committed to honouring the land from a place of knowing. We honour the Siksikaitsitapi as both the traditional and current Land Keepers of this area, and we welcome all Indigenous and non-Indigenous peoples who call Blackfoot territory their home to disclose as such when submitting applications.

Equity, Diversity and Inclusion

At Lethbridge College, we know we all benefit when the rich diversity of our campus community is fully represented, and all students and employees are included. We are committed to identifying and overcoming systemic barriers that impede individuals from underrepresented groups. We are ready to work together to ensure Lethbridge College is a place where all individuals feel valued for their unique perspectives, skills, and contributions and are afforded equal opportunities to participate in learning, research, and innovation.

We are committed to creating a diverse environment for all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, disability, and age.

Why choose Lethbridge and Lethbridge College

Lethbridge College is learner-focused, with an emphasis on experiential and flexible learning experiences and work-integrated learning.

We have a strong connection to our community and the land. We also promote a work environment that supports professional development and employee wellness, including flexible work arrangements and schedules that allow for work-life balance. In addition, we prioritize equity, diversity, and inclusion across all areas of our campus community.

Lethbridge advantages

Lethbridge offers a relatively low cost of living, with mild winters and sun-filled summers. Outdoor adventures await you in the city's vast park systems and river valley, and we're located just an hour and 20 minutes from the mountains. Enjoy the advantages of small-city life while accessing the amenities of a larger city, including arts and culture, sport and recreational facilities, and year-round family-friendly events.

Posting Detail Information

Posting Number T24-00367
Open Date 05/03/2024
Close Date 05/17/2024
Open Until Filled No
Special Instructions to Applicants

Lethbridge College is committed to inclusive recruitment practices by providing reasonable access and accommodations to applicants. If you would like to request an accommodation at any stage of the recruitment process, please contact . Private information received in relation to the request will only be used to facilitate the recruitment process and will be kept confidential and shared only as needed with the selection committee.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents * Cover Letter
  • Resume
Optional Documents * Letter of Recommendation #J-18808-Ljbffr

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