Finance and Operations Coordinator

About Quest AV Quest Audio Visual (Quest AV) is a North American-based, full‑service audio‑visual and production company that creates flawless event experiences for in‑person and virtual audiences worldwide. With over 40 full‑time employees and a growing portfolio of top‑tier talent, Quest AV delivers, plans, executes and evaluates every project with excellence. We pride ourselves on being accountable, personable, and creative team members who thrive in team‑centric environments and communicate effectively with internal and external partners. As an equal‑opportunity employer we encourage employee growth, provide development opportunities, and support diverse talent. The Role – Finance and Operations Coordinator Full‑time, in‑person. Located at our Toronto headquarters. Start date: ASAP. The role is currently open and ready to be filled, with on‑site training provided. Compensation & Benefits Competitive salary, commensurate with experience. Comprehensive health and dental benefits after successful completion of a 3‑month probationary period. Full‑time, in‑person role at Toronto headquarters. Responsibilities and Duties Financial Management & Reporting Maintain accurate and timely financial records across all entities; prepare monthly statements, reports and cash‑flow analyses. Monitor budgets, analyze variances and recommend corrective actions. Ensure compliance with accounting standards and internal policies. Budgeting, Forecasting & Planning Assist with annual budgeting and rolling forecasts. Analyze financial performance metrics and cost drivers to support leadership decisions. Contribute to scenario planning and provide management dashboards. Payroll, Benefits & Compliance Process bi‑weekly payroll accurately, ensuring all deductions and remittances are on time. Manage benefits, employee reimbursements and year‑end reporting (T4s, ROEs). Stay current with employment and tax regulations to ensure compliance. Accounts Payable & Receivable Oversight Manage AP/AR processes and ensure timely collections and payments. Reconcile vendor accounts, credit cards and online payment systems. Build and maintain vendor relationships to support operational reliability. Operational & Administrative Coordination Support leadership with purchasing, vendor management and contract renewals. Coordinate shared systems such as insurance, leases and technology subscriptions. Align financial data with project and operational outcomes. Continuous Improvement & Strategic Support Identify process improvement opportunities to enhance efficiency and internal controls. Support implementation of new financial systems, dashboards or reporting tools. Provide insights that connect financial outcomes with business strategy. The Candidate Must‑haves 3–5 years of full‑cycle accounting or bookkeeping experience, including payroll and reconciliations. Strong working knowledge of QuickBooks and Excel; experience with financial reporting tools. Solid understanding of Canadian accounting principles, tax and employment compliance. Strong organizational and analytical skills with high attention to detail. Excellent communication skills – able to translate financial data into clear business insights. Integrity, discretion and professionalism in handling confidential information. A proactive mindset and ability to thrive in a fast‑paced, team‑oriented environment. Nice‑to‑Haves Progress toward a CPA designation. Experience supporting multi‑entity or project‑based organizations. Familiarity with audiovisual, event production or creative services industries. In Return, They Can Expect A collaborative environment where finance meets creativity and innovation. Opportunities for professional growth and cross‑departmental learning. The ability to make a measurable impact on Quest AV’s financial and operational performance. Interview Process Due to a high volume of applicants, we are unable to respond to every application. If you are selected to move forward, the interview sequence is: 15‑30 minute phone screen with a member of our team. 1‑hour in‑person job/cultural interview with team members. Reference checks. Decision communicated and offer extended. We aim to complete the entire process within 2–3 weeks. If at any time we decide to end your candidacy, you will be notified in writing. Our Commitments Quest Audio Visual is an equal‑opportunity employer committed to inclusive, barrier‑free recruitment and selection processes, including the work environment. We especially welcome applications from Indigenous peoples, members of racialized communities, persons with disabilities, women and persons who identify as 2SLGBTQ+. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for all aspects of the selection process. Please inform us within your application if you require any accommodations and every effort will be made to meet your needs. #J-18808-Ljbffr