Finance and Operations Coordinator

Quest Audio Visual (Quest AV) is a North-American-based, full-service audio visual and production company. Quest AV innovates to curate flawless event experiences and provide flexible client service solutions, for in-person and virtual audiences, globally. Quest AV supports and produces – with excellence- a wide array of events, from leadership and board meetings to experiential marketing engagements and social activations, concerts and galas, and large-scale corporate conferences and award shows. With over 40 Full-Time Employees and an ever-growing portfolio of top-tier talent, Quest AV draws from the vast expertise and experience of its team, to Prepare , Plan , Execute and Evaluate every project WITH EXCELLENCE. The Quest AV team is comprised of strong and driven individuals who are accountable, personable and creative. Quest AV team members thrive in team-centric environments and are happy to function as part of a close-knit group. Quest AV teams pride themselves on doing the right thing and being master communicators, knowing when and how to rely on one another’s expertise and available resources. An equal opportunity employer, Quest AV encourages employee growth and believes in supporting and developing skills and talents, to ensure job satisfaction. The ideal Quest AV team member consistently takes ownership of their efforts, while efficiently leaning on- and communicating with- internal and external parties, wherever required. They are passionate about the event and/or tech and audio visual industry, and they look to only create premium experiences for their clients and event audiences. Seeing opportunity where others see challenges, ideal Quest AV candidates are innovators who welcome change and are ready to pivot when necessary, in a fast-paced environment. The Role -Finance and Operations Coordinator Compensation: Competitive salary, commensurate with experience. Benefits: Comprehensive health and dental benefits after successful completion of a 3-month probationary period. Work Type: Full-time, in-person role located at our Toronto headquarters. Start Date: ASAP – the position is currently open and ready to be filled. On-site training for this position. Responsibilities and duties: Maintain accurate and timely financial records across all entities.Prepare monthly financial statements, reports, and cash-flow analyses. Monitor budgets, analyze variances, and recommend corrective actions. Ensure compliance with accounting standards and internal policies. Budgeting, Forecasting & Planning Assist with annual budgeting and rolling forecasts. Analyze financial performance metrics and cost drivers to support leadership decisions. Contribute to scenario planning and provide management dashboards. Payroll, Benefits & Compliance Process bi-weekly payroll accurately, ensuring all deductions and remittances are on time. Manage benefits, employee reimbursements, and year-end reporting (T4s, ROEs). Stay current with employment and tax regulations to ensure compliance. Accounts Payable & Receivable Oversight Manage AP/AR processes and ensure timely collections and payments. Reconcile vendor accounts, credit cards, and online payment systems. Build and maintain vendor relationships to support operational reliability. Operational & Administrative Coordination Support leadership with purchasing, vendor management, and contract renewals. Coordinate shared systems such as insurance, leases, and technology subscriptions. Align financial data with project and operational outcomes. Continuous Improvement & Strategic Support Identify process improvement opportunities to enhance efficiency and internal controls. Support implementation of new financial systems, dashboards, or reporting tools. Provide insights that connect financial outcomes with business strategy. The Candidate Must-haves 3–5 years of full-cycle accounting or bookkeeping experience, including payroll and reconciliations. Strong working knowledge of QuickBooks and Excel; experience with financial reporting tools. Solid understanding of Canadian accounting principles, tax, and employment compliance. Strong organizational and analytical skills with high attention to detail. Excellent communication skills – able to translate financial data into clear business insights. Integrity, discretion, and professionalism in handling confidential information. A proactive mindset and ability to thrive in a fast-paced, team-oriented environment. Nice-to-Haves Progress toward a CPA designation. Experience supporting multi-entity or project-based organizations. Familiarity with audiovisual, event production, or creative services industries. In return, they can expect: A collaborative environment where finance meets creativity and innovation. Opportunities for professional growth and cross-departmental learning. The ability to make a measurable impact on Quest AV’s financial and operational performance. Interview Process Due to a high volume of applicants, we are unable to respond to every application that we receive. If you are chosen to move forward, our interview process follows this sequence: 15 to 30-minute phone screen interview with a member of our team. 1 in-person 60-minute job/cultural interview with members of our team. Reference checks. A decision is communicated and an offer is extended. At Quest Audio Visual we aim to complete the entire process above within 2 to 3 weeks. If at any time we decide to end your candidacy, you will be notified of this by a member of our team in writing. We would appreciate it if you extend us that same courtesy. Our Commitments Quest Audio Visual is an equal-opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, including our work environment. We especially welcome applications from Indigenous peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+. Quest Audio Visual welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Please inform us within your application if you require any accommodations, and every effort will be made to meet your needs. #J-18808-Ljbffr