Event Coordinator

3 weeks ago

Burnaby, Canada Simon Fraser University Full time

Who We Are

SFU’s Partnerships Hub (SPH) helps foster growth of key university partnerships and deliver on the strategic opportunities they represent. Working in close collaboration with the VP Advancement and Alumni Engagement, Research and International and External Relations portfolios, we help position SFU as responsive partner to industry, government and community organizations. Our goal is to create value with and for SFU’s external and internal partners.

About the Role

Plans, coordinates, and implements SFU’s Partnership Hub (SPH) events and sponsorships presences (on and off campus). Liaises with a variety of colleagues, vendors, and service providers to coordinate all event logistics including arranging for the production and distribution of invitations; securing photo and video services; coordinating with catering and facilities; arranging décor; and liaising with audio/visual providers, etc., for the SPH events. Attends events to coordinate all on site set-up and accommodate last minute details or changes. Coordinates virtual events using zoom meeting and zoom webinar. Creates and maintains SPH’s database in Salesforce to support the event management initiatives of the department. Compiles invite and speaker lists for events. Processes event registrations and payments. Provides administrative support to the Program Manager.

You are able to thrive in a fast-paced and dynamic work environment characterized by multiple objectives and concurrent deadlines. You are able to effectively manage your time, prioritize and complete multiple tasks without compromising quality or accuracy. Attention to detail is a strong asset, enabling you to ensure seamless coordination and execution of events. With a keen eye for detail, you will plan and execute every aspect of event logistics, from coordinating vendors and facilities to managing attendee registration and communication. You are adept at handling multiple tasks with precision and efficiency will contribute to the overall success of the events and initiatives.

Full Job Description

Qualifications

High school graduation and two years of post-secondary education or formal program equivalent, including courses or formal training in event planning, as well as in word processing, database, and spreadsheet applications and office procedures. Minimum 4 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

  • Excellent interpersonal and communication skills (oral and written)
  • Ability to coordinate multiple projects, set priorities and meet frequent deadlines
  • Ability to use event invitation software (i.e., Campaigner), CRM software (i.e., Salesforce) and web content management software (i.e., AEM) is an asset
  • Ability to work independently with minimal supervision and as a member of a team.
  • Ability to exercise mature judgment, tact, and discretion in matters of a confidential nature.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

  • An additional 14% pay in lieu of benefits
  • After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
  • Hybrid-work program for eligible positions

Additional Information

The assignment end date is June 30, 2025.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact pei_reception@sfu.ca.

#J-18808-Ljbffr

  • Event Coordinator

    1 week ago

    Burnaby, Canada Spectra Event Group Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week - Education: Bachelor's degree - Experience: 1 year to less than 2 years **Work setting**: - Relocation costs not covered by employer **Tasks**: - Promote conference and meeting services or special events - Inspect and select sites - Develop media strategies and public relations...

  • Event Coordinator

    2 weeks ago

    Burnaby, Canada ClearDent Full time

    **About ClearDent** ClearDent builds software and digital tools to help dentists manage all areas of their practice, letting them focus on providing great oral care. For over 20 years, we’ve been an industry leader in streamlining and elevating oral healthcare for patients and doctors alike. As we begin to offer cloud solutions to clinics, hospitals, and...

  • Coordinator, Administration

    4 days ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$67,089 to $80,019 annually** - SFU Department Descr: **Student Services - Indigenous Student Centre** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** The Indigenous Student Centre (ISC) provides currently enrolled Indigenous students...

  • Account & Administrative Coordinator

    4 days ago

    Burnaby, Canada Spectra Event Group Inc. Full time

    **ACCOUNT & ADMINISTRATIVE COORDINATOR** As the Account & Administrative Coordinator, you will be responsible for working with clients to place rental orders and coordination with our warehouse team to ensure seamless delivery of services and exceptional customer experiences. You will also be responsible for the daily staffing schedule for all event staff....

  • Coordinator, Administration

    1 day ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: Administrative and Professional Staff (APSA) Pay range: $67,089 to $80,019 annually SFU Department Descr: Student Services - Indigenous Student Centre Position Grade: 7 # of openings: 1 Biweekly Hours: 72 Who We Are The Indigenous Student Centre (ISC) provides currently enrolled Indigenous students with programs and services...

  • Event Coordinator, Varsity Athletics

    1 day ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$67,089 to $80,019 annually** - SFU Department Descr: **Student Services - Athletics & Recreation** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** We're the only Canadian member of the National Collegiate Athletic Association...

  • Coordinator, Administration

    1 day ago

    Burnaby, Canada Simon Fraser University Full time

    Administrative and Professional Staff (APSA) Pay range: $67,089 to $80,019 annually SFU Department Descr: Position Grade: 7 # of openings: 1 Biweekly Hours: 72 Who We AreThe Indigenous Student Centre (ISC) provides currently enrolled Indigenous students with programs and services that are unique, cultural, and wholistic. Our vision is for...

  • Coordinator, Administration

    1 day ago

    Burnaby, Canada Simon Fraser University Full time

    Administrative and Professional Staff (APSA) Pay range: $67,089 to $80,019 annually SFU Department Descr: Position Grade: 7 # of openings: 1 Biweekly Hours: 72 Who We AreThe Indigenous Student Centre (ISC) provides currently enrolled Indigenous students with programs and services that are unique, cultural, and wholistic. Our vision is for...

  • Coordinator, Administration

    15 hours ago

    Burnaby, Canada Simon Fraser University Full time

    Administrative and Professional Staff (APSA) Pay range: $67,089 to $80,019 annually SFU Department Descr: Position Grade: 7 # of openings: 1 Biweekly Hours: 72 Who We AreThe Indigenous Student Centre (ISC) provides currently enrolled Indigenous students with programs and services that are unique, cultural, and wholistic. Our vision is for...

  • Coordinator, Administration

    2 hours ago

    Burnaby, Canada Simon Fraser University Full time

    Administrative and Professional Staff (APSA) Pay range: $67,089 to $80,019 annually SFU Department Descr: Position Grade: 7 # of openings: 1 Biweekly Hours: 72 Who We AreThe Indigenous Student Centre (ISC) provides currently enrolled Indigenous students with programs and services that are unique, cultural, and wholistic. Our vision is for...

  • Marketing & Event Coordinator

    1 week ago

    Burnaby, Canada Nikkei Place Foundation Full time

    Interested in bringing your marketing talent and event planning finesse to a dynamic charity? As the fundraising partner to two Japanese Canadian organizations, the Nikkei Place Foundation supports and promotes diverse community endeavours from the Japanese Canadian cultural centre and the national museum to culturally sensitive seniors’ care. Your role...

  • Event Coordinator, Varsity Athletics

    1 day ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: Administrative and Professional Staff (APSA) Pay range: $67,089 to $80,019 annually SFU Department Descr: Student Services - Athletics & Recreation Position Grade: 7 # of openings: 1 Biweekly Hours: 72 Who We Are We're the only Canadian member of the National Collegiate Athletic Association (NCAA)—the largest collegiate...

  • Member Services Coordinator

    7 days ago

    Burnaby, Canada Simon Fraser Student Society Full time

    Internal/External Member Services Coordinator - Student Group Events (Temporary, Full-time) The Simon Fraser Student Society (SFSS) is a not-for-profit organization that represents all Undergraduate Students at Simon Fraser University (SFU). The SFSS provides our members with a broad range of advocacy work, services, and events. The vision of the SFSS is...

  • Event Planner

    3 days ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$25.14 hourly plus 9% in lieu of benefits** - SFU Department Descr: **Meeting, Event & Conference Services** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **70** **Who We Are** Serving students, staff, faculty and our wider community across all three campuses, the VPFA (Vice...

  • Special Events Assistant

    4 weeks ago

    Burnaby, Canada Metro Vancouver Full time

    **Position Status**:Full-Time Temporary (This position to last not later than July 25, 2025) **Department**: Parks and Environment **Employee Group**: Teamsters Local 31 **Location**:Parks Central Area (9146 Avalon Avenue, Burnaby) **Salary Range/ Wage Rate**: PG T19 $2,510.68 - $2,953.65 bi-weekly **Our Parks and Environment Department is seeking a Special...

  • Summer Program Coordinator

    7 days ago

    Burnaby, Canada Canoe Kayak BC Full time

    **Canoe Kayak BC - Summer Program/Events Coordinators** **Application Deadline**: April 15, 2023 **Employment Term**: May 1, 2023 - August 31, 2023 with possibility of a Fall/Winter position **Position Type**: Full Time Seasonal Canoe Kayak BC is the Provincial Sport Governing body that encourages and provides opportunities to enjoy, participate, and...

  • Student Engagement Coordinator

    5 days ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$64,973 To $77,589 Annually** - SFU Department Descr: **Student Services - Engagement & Retention** - Position Grade: **8** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** At Student Engagement and Retention (SER) we collaborate to support and empower students...

  • Coordinator, Registrar's Office

    4 weeks ago

    Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - **Registrar’s Office** is seeking a - **regular, full-time (1.0** **FTE** **) Coordinator**. This position provides a broad range of administrative and support activities to the Registrar, the Registrar’s Office Leadership team and the Registrar’s Office department. Acts as first point of contact for the Office of the Registrar. Provides...

  • Student Affairs Coordinator

    7 days ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$67,089 to $80,019 annually** - SFU Department Descr: **Faculty of Environment - Office of the Dean** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** Our vision in the Faculty of Environment is to be leaders in innovative,...

  • Project Coordinator

    2 weeks ago

    Burnaby, Canada Sasco Contractors Full time

    **Position Summary** Sasco Contractors Ltd is a dynamic and growing electrical contractor in Burnaby, BC committed to fostering a positive and inclusive workplace culture. We are currently seeking a dedicated Project Coordinator to join our growing Data Communications team. The Project Coordinator will play a crucial role in supporting project management...