Executive Assistant

4 days ago

Montréal QC, Canada Roland Berger Full time

Roland Berger is a global strategy consulting firm with 3,000 colleagues working in 34 countries. We help our clients solve strategic problems across several industries and leverage the diversity of our teams in our daily work. We are recognized as a Great Place to work and are a market leader in benefits programs.

The success of Roland Berger is rooted firmly in our values: entrepreneurship, empathy, and excellence. We have built our reputation on the development of "creative strategies that work." Our consulting approach is based on our global network of industry, functional experts who provide our clients with creative and unique solutions, combined with a strong regional presence in the Americas.

Job Description

The Executive Assistant provides administrative support for Management Team members from various functions at Roland Berger. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each leader being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and the ability to understand and adapt to business needs.

Responsibilities:

  • Conducts scheduling and calendar management, follow-up calls/emails, and distribution of meeting materials
  • Proactively supports leaders with internal/external commitments in a fast-paced and client changing environment.
  • Anticipates Management Team member needs
  • Complete timesheets for management team members
  • Coordinates meetings, presentations, and other events and activities
  • Sort/distribute mail and packages
  • Answer incoming office phone calls and direct, as appropriate
  • Managing onboarding/offboarding of IT equipment for the office and act as point of contact for corporate IT team
  • Building management such as communications and access card management
  • Arranges office facilities, including scheduling meeting rooms, audio-visual, and catering, as needed
  • Coordinates travel arrangements and prepares and submits expense reports for Partners
  • Researches administrative matters; Refers questions and issues to appropriate department for further information and problem resolution
  • Maintains standard documentation, such as organization charts and distribution lists
  • Compiles information and populates PowerPoint presentations and Excel spreadsheets
  • Gathers leader feedback for presentation and spreadsheet correction
  • Prepares and submits client invoices
  • Takes notes and minutes in meetings
  • Provides coverage to other administrative assistants as needed
  • Engages in other corporate processes, as needed
  • Performs ad hoc tasks and projects

Qualifications

Required

  • Bilingual in French and English
  • Minimum 3-5 years related experience, preferably within professional services
  • Bachelor's degree required
  • Strong knowledge of Microsoft PowerPoint, Word, Excel, and Outlook

Preferred

  • Strong interpersonal and communication skills with the ability to effectively interact and respond to staff, leaders, and clients in an accurate and timely manner
  • Experience exercising discretion and confidentiality with sensitive company information
  • Ability to quickly and effectively comprehend, compose, and develop general business materials such as correspondence and presentations
  • Experience with project management tools and supporting CRM activities; Microsoft Dynamics experience a plus
  • Keen attention to detail
  • Excellent organizational skills and the ability to handle and prioritize multiple and varied tasks
  • Demonstrates good judgment and takes accountability for decisions and results
  • Must be capable of working independently
  • Willingness to operate in a flexible and ambiguous environment

Additional Information

At Roland Berger, your well-being is our priority

Taking care of others also means taking care of our team. We’ve got you covered

  • A fully funded health and dental benefits plan
  • Lifestyle spending account
  • Health spending account
  • Telemedicine and Mental Health plus program you and your immediate family
  • RRSP match
  • A flexible work environment in our beautiful Montreal office
  • Incentive plans
  • Maternity/paternity benefits program

Roland Berger provides equal employment opportunity (EEO) to all persons without regard to race, color, religion, ancestry or national origin, pregnancy (including childbirth, or related medical conditions), marital status, sexual orientation, gender, gender identity, gender expression, transgender status, age, military and veteran status, physical or mental disability, or any other applicable legally protected characteristics.

Roland Berger is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please contact your recruiter.

Current Company policy encourages that all employees be fully vaccinated against COVID-19, and all new hires must certify to their vaccine status by the time they start employment. Based on vaccine status, employees may have different safety protocols at different times based on COVID-19 levels.

If applying within the US, this role is not eligible for visa sponsorship now or in the future

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