Administrative Assistant

4 weeks ago

Toronto, Canada Capital One Full time

Capital One Canada is looking for an Administrative Assistant (1 Year Contract) to support 3 to 5 executives in a fast‑paced, tech‑savvy environment. Overview We are seeking an experienced, multitasking, and self‑motivated Administrative Support Assistant III to handle executive support tasks for multiple senior leaders. About the Team As a gatekeeper and extension of your executive leaders, you will be at the center of team operations, ensuring that executives can focus on department and company goals. About the Role Administrative Assistants perform an array of critical functions. Primary responsibilities include strategic calendar management, travel arrangements, meeting logistics, expense reporting, communications, and general administrative duties. Responsibilities Manage complex calendars for multiple executives, coordinating meetings, events, and offsites. Organize logistics for meetings and events, including catering, room booking, and media set‑up. Coordinate travel arrangements and expense reports. Assist with preparation and distribution of presentation materials. Prepare professional business communications. Answer calls and capture detailed messages. Screen executive emails for prioritization. Build and maintain relationships with executive and administrative staff. Handle general administrative duties (copying, faxing, mail, supplies). Provide excellent customer service internally and externally. Promote a fun and team‑oriented work environment. Basic Qualifications High School Diploma, GED or equivalent certification. At least 2 years of administrative experience. Proficiency in Google Suite or Microsoft Office Suite. Preferred Qualifications Associate’s Degree. 5+ years as an Executive or Administrative Assistant in a fast‑paced setting. 3+ years of calendar management for multiple executives. Experience with Zoom/Skype and video conferencing. Experience in meeting and event planning. Strong written and verbal communication. Excellent organizational skills. You Should Apply If You Have represented senior leaders with professionalism. Transform chaos into organized plans. Derive satisfaction from problem‑solving and ensuring quality outcomes. Are detail‑oriented and thorough. Are proactive in overcoming hurdles. Can multitask and juggle multiple projects. Enjoy helping people and supporting teams. Communicate effectively in writing and speaking. Adopt a growth mindset and continuous learning. Focus on improvement rather than blame. Love efficiency and continuous improvement. Working at Capital One Enjoy a hybrid work environment with 3 days in the office and a one‑time work‑from‑home allowance. Capital One provides comprehensive benefits including health coverage, mental‑health support, tuition subsidies, and a supportive, inclusive culture. Capital One Canada is an equal‑opportunity employer. Please contact ARCanada@capitalone.com for accommodations. #J-18808-Ljbffr

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