HR & Safety Coordinator

Summary

The following duties are an integral part of the HR & Safety Coordinator’s job duties but are not necessarily an all-inclusive list. Mack Hils, Inc reserves the right to alter the HR & Safety Coordinator’s job duties and functions from time-to-time.

Essential Functions

• Employee Call-In’s and related phone calls
• Employee Call-Off’s as required by Cell Leaders & Supervisors
• Daily Reports for attendance
• Processing of new hires & terminations (includes Offer Letters & Drug Screen appts)
• Incident Reporting & Work Comp (Which could include trips to doctor’s office with employees)
• Daily calculation of payroll hours to be tracked in a payroll spreadsheet and given to the Manager of Administrative Services on a bi-weekly basis for third party payroll processing.
• Necessary reporting/information gathering for Operations Managers & Cell Leaders.

• Responsible for assisting in the implementation of the company benefit program to include Health, Dental, Short-Term disability, Long-Term disability and Life Insurance.
• Process / Approve all Insurance, Work Comp, etc. Invoices for Accounting
• Responsible for reporting of statistical data related to hours, wages, length of employment, etc.
• Responsible for processing Child Support, Med Support and Garnishments
• Responsible for overseeing the Company Shared Work plan with the State of MO.
• Responsible for assisting in internal training sessions for new employees, as well as renewable training needs and development training.
• Responsible for maintaining employee records and employee training in a QMS System.
• Assist Managers/Cell Leaders with addressing employee personnel issues, as well as attending to employee concerns.
• Assist in overseeing Performance Evaluation Program.
• Assist in recruitment and hiring of new employees.
• Assist in employee disciplinary procedures and terminations.
• Work with OSHA related issues and assisting management with being compliant with these regulations including safety team assignments.
• Responsible for maintaining Annual DOT Requirements for Drivers
• Responsible for updating and maintaining driver license and insurance documentation for all driver’s listed on Company insurance policy.
• Responsible for Attendance Policy and all record keeping for employee time off requests: i.e., medical leave, sick time, vacation time, etc.
• Backup Phone Receptionist.
• Adhere to and enforce the procedures of the ISO-9001 guidelines through the use of the Quality Manual and Q-Pulse software.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required:

• Ability to manage and maintain sensitive and strictly confidential information, ensuring it is handled securely and in compliance with the company’s policies & procedures.

• Ability to operate Computer.
• Knowledge and training in E2 (operating system) or similar systems.
• Knowledge and training in various computer programs to include, but not limited to Excel, Microsoft Word, Accounting Software, Q-Pulse and various Website programs.
• Ability to read and interpret documents such as orders, federal and state rules and regulations, and legal documents, etc.
• Ability to follow oral and written instructions.
• Ability to operate phone system.

General Skill Requirements

• Adaptability – Adapts to changes in work environment; Accepts criticism and feedback; ability to work with frustrating situations; work under pressure and unscheduled overtime.
• Attendance and Punctuality – Begin work on time; keep absences within guidelines.
• Communications – Exhibit good listening and comprehension; keep co-workers informed; use appropriate communication methods.
• Cooperation – Maintain effective relations; display a positive outlook and pleasant manner; support and assist co-workers.
• Job Knowledge – Competent in required job skills and knowledge; exhibit ability to learn and apply new skills; requires minimal supervision.
• Quality – Demonstrates accuracy and thoroughness; Displays commitment to excellence and ways to improve and promote quality.
• Quantity – Meets productivity standards; Completes work in a timely manner.
• Safety & Security – Observes safety and security procedures; Use equipment and materials properly; reports potentially unsafe conditions.

Education and/or other Requirements

• Experience in Human Resources, payroll procedures and benefit administrator required.
• Must possess a working knowledge of legal, regulatory, and safety requirements as they relate to federal and state agency guidelines.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• While performing the job, the employee is regularly required to stand, walk, use hands and arms to operate equipment; push, pull and lift objects; talk and hear.
• Perform motions including bending, twisting, pushing, pulling.

Mental Demands

• Comprehend basic written information or data.
• Plan sequence of operations and actions.
• Ability to handle stress and fatigue related to tight deadlines.

Equipment

The following equipment is required in the operations of a HR & Safety Coordinator:

• Computer
• Phone System
• Copy machine
• Scanner

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