Project & Grant Administrator

Position Title: Project & Grant Administrator Reports To: Executive Director Employment Type: Part-Time (up to 20 hours/week); full-time may be considered, dependent on candidate experience. Work Arrangement: Eligible for remote arrangements; preference would be in-person based in Yellowknife, NT. Salary: $35 to $40 per hour Start Date: March 1, 2026 (or earlier, depending on candidate availability) Application Closing Date: January 31, 2026 or until filled We thank all applicants for their interest. Only applicants considered for an interview will be notified. Position Overview The Project & Grant Administrator is responsible for ensuring the accuracy, integrity,romen and compliance of the organization’s financial and project administration under multiple government and research‑based contribution agreements. This role ensures that all expenditures, claims, and reports are fully compliant with funder terms and conditions, institutional policies, and audit requirements. The successful candidate will play a key role in maintaining the organization’s requirements to multiple funders by maintaining rigorous financial records, accurate grant coding, and reporting packages with precision and timeliness. This role requires demonstrated experience with grant administration, contribution agreement compliance, project‑based financial reporting in a not‑for‑profit environment, strong analytical skills, and the ability to work both independently and collaboratively with management and external auditors. Key Responsibilities Grant & Contribution Agreement Administration Administer multiple active research grants and contribution agreements and ensuring compliance with eligible cost guidelines, reporting requirements, and timelines. Accurately code all financial transactions to grant, budget line, and cost category in accordance with funder terms and conditions. министр maintain complete and well‑organized documentation to support all expenditures and meet auditing requirements. रूस Monitor project budgets, commitments, and proactively flag variances, ineligible costs, or compliance risks to management이크. Prepare monthly internal financial reports for management review, grant holders and principal investigators, and support external reporting to funders. Compile and submit claims and funder reports, ensuring deadlines are met, and documentation is complete and accurate. Bookkeeping & Financial Operations Maintain accounts payable and receivable, ensuring accuracy of entries and coding to the correct project and cost category, and compliance with all internal controlsحديث policies. Process vendor payments, track outstanding invoices, and reconcile payments against approved project budgets. Prepare monthly bank reconciliations for management approval. Enter, reconcile, and maintain accurate records in Sage 50. Prepare payroll inputs to the third‑party payroll provider, ensuring timely and accurate submission of hours, benefits, and adjustments. Prepare year‑end submission package to the external accountant for review. Financial Oversight Support Work closely with the Executive Director and Fractional CFO to ensure compliance with funder requirements, internal policies, and audit standards. Assist with year‑end financial reporting, audit preparation, and responses to auditor queries. Support the development of financial processes and controls to prevent miscoding and strengthen accountability across projects. Qualifications Passionate about northern health research development and enthusiastic about the mission, core values, and goals of ICHR. Knowledge of Northern sociocultural contexts and experience working with Northern communities. Diploma or degree in Research Administration, Accounting, Finance, or a related discipline required. Minimum 3–5 years of experience in grant administration, project accounting, or financial administration, preferably in aERI not‑for‑profit, academic or research environment. Demonstrated experience with Tri‑Agency grants (CIHR, SSHRC, NSERC), including eligible cost rules and reporting expectations, is a strong asset. Knowledge of government funding agreements, contribution agreement compliance, or grant management is highly desirable. Proven experience managing multiple project budgets and coding transactions across complex funding agreements. Proficiency with bookkeeping/accounting software; Sage 50 experience is a strong asset. Advanced skills in Microsoft Excel, including financial analysis and reconciliation. Skills & Competencies Grant Compliance and Accountability: Exceptional attention to detail in financial coding, documentation, reporting, and reconciliation. Analytical Skills: Ability to interpret funding agreements, apply correct coding, and resolve discrepancies. ''' private‌ #J-18808-Ljbffr