Proposal Coordinator

Join to apply for the Proposal Coordinator role at Dillon Consulting Limited. Your opportunity Dillon Consulting is seeking motivated candidates to fill several positions available for a Proposal Coordinator to join our Business Development and Sales (BDAS) group. This key role works closely with our Business Units and technical subject matter experts to create high impact proposal sales submissions. As a Proposal Coordinator, you will manage all aspects of the proposal submission, generate proposal content using Dillon’s proposal management software, and guide technical staff through the proposal process. We offer flexible work hours and hybrid work arrangement options to help balance work and personal life. Responsibilities What your day will look like Work with Business Units and technical teams to create professional, high‑quality proposals from initiation through to production and delivery. Use our proposal management software and collaborate with the Proposal Content Specialist. Review project opportunity documents for requirements, contractual terms, and evaluation criteria. Compile marketing materials, prepare qualification documents, and coordinate graphics and page layout design. Coordinate flow of information to meet internal and external deadlines and reviews. Format, edit, print, distribute, and review documents; maintain quality control. Track and monitor potential project opportunities using internal systems. Participate in proposal debriefings for continuous improvement. Learning and Development Commit to self‑development and ongoing professional learning. Qualifications What you will need to succeed Minimum two years’ experience preparing proposals and tender submissions. 3–5 years of administration experience or demonstrated combination of education, skills, knowledge, and experience. Post‑secondary education in administration, marketing, business, or communications is an asset. Experience Advanced skills in Microsoft Word and complex document formatting. Proficient with Microsoft Excel. Strong business writing, editing, and communication skills. Aptitude for formatting, editing, layout and unified voice. Excellent attention to detail and quality. Understanding of basic financial terms, budgets, and schedules. Strong interpersonal, organizational, and time‑management skills. Experience in a professional services consulting firm (environmental/engineering/planning) is an asset. Experience with proposal management software platforms is an asset. Experience with Adobe Creative Suite, Microsoft Project, and PowerPoint is an asset. APMP certification is an asset. Why choose Dillon Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior results. We live our core values: Reliability: words that result in actions that build trust. Achievement: hit the target. Continuous development: always learning, adapting, and growing. Creativity: discover new possibilities. Courage: do the things that matter, especially when it’s hard. Inclusiveness: enable belonging, drawing strength from differences. In addition, we offer Employee share purchase plan – Dillon is 100% employee owned. A competitive compensation package, including comprehensive health benefits, generous retirement savings plan, and student loan repayment assistance. Flexible work hours. Learning and development opportunities with coaching, mentoring, advising, and internal learning. Focus on innovation and anticipatory solutions. Employee and Family Assistance Program (EFAP). Wellness subsidy for health and wellness activities. About Dillon Dillon is a proudly Canadian, employee‑owned consulting firm specializing in planning, engineering, environmental science, and management. With over 20 offices and more than 1000 employees across Canada, Dillon offers services to protect the environment, develop communities, and improve infrastructure. Now operating for over 75 years, Dillon continues to strive for excellence. The firm has been listed as Canada’s Best Managed Companies for 18 consecutive years and is a Platinum Club member. Health & Safety at Dillon Prospective employees are expected to fully align with Dillon’s core commitment to Health & Safety through ongoing engagement and hazard reporting. Employment Equity, Diversity & Inclusion at Dillon Dillon commits to employment equity, inclusiveness, and diversity. We strive for a workplace where opportunities are based on skills, and we encourage accommodations during the interview process. #J-18808-Ljbffr