Coordinator, Corporate Administration

4 days ago

Vancouver, Canada Insight Global Full time

Insight Global is hiring a Coordinator, Corporate Administration in Vancouver. Acting as a central point of coordination, the role oversees core office logistics (space, supplies, vendor interactions, and building service requests), manages scheduling resources and communication tools (e.g., boardroom bookings and collaboration platforms), and provides high-touch internal service to leaders and teams. The Coordinator partners closely with Receptionists, Catering, Facilities, HR/People Operations, IT, Marketing and Communications to streamline processes for onboarding/offboarding (credentials, access, and equipment), maintain accurate administrative records, and uphold service standards that reflect MSC’s values and culture.Key ResponsibilitiesOffice Coordination: Manage day-to-day administrative operations, including office supplies, vendor liaison, and service requests.Scheduling & Logistics: Oversee meeting room bookings, coordinate internal events, and support executive scheduling needs.Onboarding/Offboarding Support: Ensure smooth processes for employee access, credentials, and workspace readiness.Record Management: Maintain accurate administrative files, contracts, and compliance documentation.Reporting & Metrics: Prepare regular reports on administrative KPIs, budget tracking, and vendor performance.CrossFunctional Collaboration: Act as a liaison between Facilities, Catering, HR/People Operations, IT, Marketing and Communications for seamless service delivery.Special Projects: Assist with corporate initiatives, audits, and process improvement projects as assigned.Skills & Experience:Education: College diploma or equivalent experience in Business Administration or related field.Experience: 2–3 years in an administrative or coordination role, preferably in a corporate environment.Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); familiarity with SharePoint and scheduling tools.Core Competencies:Strong organizational and time-management skillsExcellent verbal and written communicationAbility to handle confidential information with discretionProblem-solving mindset and adaptability in fast-paced settingsAssets:Knowledge of facilities management processesBilingual (English/French) communication skills. #J-18808-Ljbffr

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