Executive Assistant

3 weeks ago

Ottawa, Canada Acclivity.Agency Full time

Executive Assistant

Are you the type of person who tackles challenges head-on with a can-do attitude? Do you thrive on bringing order to chaos? Are you an office MacGyver who finds a way to get things done by knowing your tools and resources inside and out and applying a little ingenuity? Are you endlessly curious? Are you the most organized and self-motivated person you know? Do you get satisfaction from managing multiple demands in a fast-paced environment successfully? Are you positive, proactive and a problem solver who loves a good challenge? If yes, read on

Acclivity is looking for an Executive Assistant to join our growing team. We’re a marketing agency that helps technical and emerging market companies get attention, investment, leads and sales. We’re a team united by our shared love of converting curiosity to knowledge, embracing challenges and big goals, doing things that haven’t been done before and doing it all with the polish, pizzazz and attention to detail a good marketing company should embody

We’re fully remote with a team of 8 (plus a few contractor partners), growing and taking on new challenges every day.

You’d make a great fit for this role if...

You’re good at:
·      Organizing all things in life
·      Moving fast with minimal/no errors
·      Technology and determined to learn new things quickly
·      Being extremely adaptable and cost-effective
Extra awesome
·      You’re highly adaptable and driven
·      You have a never say never attitude
·      You’re able to catch even the smallest grammar mistakes
·      You can manage many projects at once and are super organized

What you'll do
The daily responsibilities in this role include, but are not limited to:
·      Providing strategic administrative and project management support for the executive and team.
·      Processing and managing emails and calendars.
·      Scheduling internal and external meetings.
·      Drafting and managing correspondence and communications on behalf of the executive, as appropriate.
·      Creating reports, documents, and contracts and ensuring proper delivery and completion.
·      Initiating and completing orders and purchases.
·      Booking travel and accommodations and meticulously filing expenses. Extra bonus, you find the best deals.
·      Planning and executing various team events and off-sites.

What you’ll need
·      Recent experience in administrative support, reporting to one or more executives
·      Experience working with executives in a rapidly growing environment, preferably in tech or in consulting/agency environments.
·      Highly proficient in the Microsoft Suite: Sharepoint, Excel, Word, PowerPoint
·      A can-do attitude and natural ability to adapt to a dynamic environment.
·      Excellent written and verbal English communication skills

Why join us
·      Flexible work hours
·      Work from anywhere
·      Opportunities to get involved in various projects and expand your skills and experience
·      Competitive compensation
·      Lots of autonomy

Tech stack
·      Primary: Office 365, SharePoint, Slack, Asana, Sendible, Harvest

Other
·      Open to Canadian residents only

Up for the challenge?
Don't wait Apply for this role today, and be sure to include a link to a 1 min video in your cover letter explaining why you think you’d be a good fit.

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