Executive Assistant/Project Coordinator
3 weeks ago
Executive Assistant/Project Coordinator Total Compensation:100,000-110,000+ Fantastic Full Benefits+ Pension Plan+ 4 Weeks of Vacation This role is downtown Toronto and less than a 5-minute walk from Union Station. The individual will be required to work in the office 3 days per week. THE OPPORTUNITY: Is with a client that is a Consulting firm that is innovative and very collaborative The company is progressive and forward-thinking and is looking for a Project Coordinator/Executive Assistant to assist one busy Executive who wants a “right arm” and a long-lasting partnership. The ideal candidate would possess strong administrative and problem-solving skills, combined with the proven ability to maintain a high level of accuracy and pay strict attention to detail. If you are proactive, resourceful, service-oriented and really enjoy working in a client facing role then this would be a great career opportunity This role will be rewarding due to the variety of duties and responsibilities. Responsibilities can include but are not limited to: · Proactively manage very busy calendars, ensuring all necessary materials and resources are prepared in advance. · Gather and prepare the necessary information, materials and resources for meetings and events. · Manage multiple projects and ensure all deliverables and deadlines are met. · Create reports and presentations for external stakeholders. · Plan and arrange events for external stakeholders. · Conduct research as well as work with a CRM and ensure all information is up to date and accurate. · Arrange travel (flights, hotel, car service) and make last minute changes as well as provide a detailed itinerary · Manage expenses and ensure they processed accurately and on time. · Ensure a positive and professional experience for all internal and external stakeholders. · Prepare and provide updates to the Executives on a regular basis regarding the priorities and objectives that have changed throughout the day. · Build and maintain strong internal and external relationships, responding to any inquiries in a clear and efficient manner. Qualifications: · Experience working in the hospitality industry combined with administrative experience in an Consulting firm, Executive Search firm, a Professional Services firm or experience in a client facing administrative role. · Strong influencing, interpersonal and diplomacy skills with a high comfort level in dealing with high profile senior Executives and individuals at all levels. · Ability to take initiative and demonstrate a flexible approach in responding to needs as they arise. · Strong service orientation and sound judgment in assessing requests, with the ability to act on issues and handle situations on the Executive’s behalf. · Able to exercise discretion and tact in sensitive and confidential situations. · Strong verbal and written communications skills. · Strong organizational, time management and priority setting skills in order to meet tight deadlines. · Post secondary education (Degree or Diploma) is a definite asset.
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Executive Assistant/Project Coordinator
2 days ago
Toronto, ON MA E, Canada a.p.i. Alarm Inc. Full timeAbout UsWe are a fast-growing Security Systems Services & Technology company with over 400 employees, dedicated to innovation and delivering reliable solutions to our clients. Our senior leadership team is seeking a highly organized and proactive Executive Assistant / Project Coordinator to provide critical support in managing daily operations, coordinating...
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Executive Assistant
1 week ago
Toronto, Canada Quantum Management Services Ltd. Full timeExecutive Assistant & Project Coordinator Join to apply for the Executive Assistant & Project Coordinator role at Quantum Management Services Ltd. Quantum Management Services Ltd. provided pay range: CA$80,000.00/yr - CA$90,000.00/yr. Base pay range: CA$80,000.00/yr - CA$90,000.00/yr. Position: Executive Assistant & Project Coordinator - Global Consulting...
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Executive Assistant
4 weeks ago
Toronto, Canada Quantum Management Services Ltd. Full timeExecutive Assistant & Project Coordinator Join to apply for the Executive Assistant & Project Coordinator role at Quantum Management Services Ltd. Quantum Management Services Ltd. provided pay range: CA$80,000.00/yr - CA$90,000.00/yr. Base pay range: CA$80,000.00/yr - CA$90,000.00/yr. Position: Executive Assistant & Project Coordinator - Global Consulting...
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Project Coordinator- Travel Required
1 week ago
Toronto, ON, Canada Project XIII Inc Full time €120,000 - €130,000Our client is a well established construction firm in the west GTA that has a diverse ICI portfolio. They are know for their strong reputation for delivering projects on time, on budget, and to the highest standards, they are expanding their team to manage a commercial interior and new build projects. We are seeking an experienced and highly motivated ...
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Hybrid Executive Assistant
1 week ago
Toronto, Canada Quantum Management Services Ltd. Full timeA global consulting firm in Toronto is seeking an Executive Assistant & Project Coordinator to support a senior leader and drive key initiatives. This role involves managing an executive's calendar, coordinating meetings, and overseeing travel arrangements. Candidates should have experience in administrative roles, excellent organizational skills, and strong...
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Hybrid Executive Assistant
4 weeks ago
Toronto, Canada Quantum Management Services Ltd. Full timeA global consulting firm in Toronto is seeking an Executive Assistant & Project Coordinator to support a senior leader and drive key initiatives. This role involves managing an executive's calendar, coordinating meetings, and overseeing travel arrangements. Candidates should have experience in administrative roles, excellent organizational skills, and strong...
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Project Coordinator, Associate Consultant
6 days ago
Toronto, Canada Project X Full time**About Project X** Project X Ltd. drives success by focusing on building teams of incredibly talented and client-focused people, who love to problem solve and work on tough data problems. We reward hard work and forward-thinking with recognition and a supportive culture that celebrates success and wants to see you grow. Our team members are trusted advisors...
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Project Coordinator and Executive Assistant
2 weeks ago
Toronto, Canada Global University Systems Full time**Global University Systems (GUS) **is focused on becoming one of the world’s most dynamic, inclusive, and diverse education organisations. GUS is an international network of higher education institutions, brought together by a shared passion for accessible, industry-relevant qualifications. GUS delivers a wide variety of programmes, including bachelor’s...
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Assistant Project Manager
9 hours ago
Toronto, ON MJ V, Canada Colliers Project Leaders Full timeOverview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of...
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Project Coordinator
1 week ago
Toronto, ON, Canada JAM CRM Full timeAbout Us We are a leading CRM agency dedicated to designing and delivering innovative, customer-centric omni-channel journeys for our clients. Leveraging platforms like Salesforce Marketing Cloud, we craft seamless, data-driven experiences that engage customers at every touchpoint. As we continue to grow, we’re looking for a Project Coordinator to join our...
