Finance Operations and Accounting Specialist

Finance Operations and Accounting SpecialistAbout the jobEmployment Type:Permanent. Full-timeLocation:Port Coquitlam, BC.Salary Range: $55,000-$65,000Anticipated Start Date:ASAPAbout Real Time NetworksReal Time Networks is acutting-edgetechnology company specializing in smart asset management, including intelligent locker systems and key management solutions. Our innovative products streamline workflows, improve security, and drive operational efficiencies for customers across multiple industries, including healthcare, law enforcement, and enterprise organizations.TheOpportunityWe areseekinga Finance Operations and Accounting Specialist to support the day to day functioning of the company’s finance organization. Reporting to and working closely with finance leadership, this roleplays a key part in ensuring that financial transactions, customer billing, vendor payments, inventoryrecordsand tax related information are processed accurately, on time andin accordance withinternal controls.This is ahands-onoperational role designed for someone who wants to grow their accounting and finance operations skills inside a complex, cross border business.A significant portionof the work involves processing and coordinating a high volume of transactions while working in Microsoft Dynamics 365 Business Central and related systems during an ongoing transition from QuickBooks. As systems and processes mature, the role will also contribute to improving workflow, data quality,reportingand month end close.The ideal candidate isdetailoriented,adaptableand comfortable working in afast-pacedenvironment where systems, volumes and business needs continue to evolve.Responsibilities:Finance Operations and Transaction ProcessingReview, verify and process incoming financial documents received through internal systems, including vendor invoices, credit card statements, employee expenses, customer billings and supporting documentationAllocate and record transactions in Microsoft Dynamics 365 Business Central, ensuring that costs, revenues, taxes, currencies,projectsand inventory are recorded in theappropriate subledgersand the general ledgerSupport the preparation and processing of electronic payments,chequesand deposits, ensuring transactions are properly approved,documentedand recordedWork with internal teams and external parties to resolve missing information, discrepancies, timingissuesand other exceptions that arise inday-to-dayprocessingAssistwithmaintainingorganized records, audit trails and supporting documentationin accordance withcompany policiesOther duties as assigned as the role and function evolveAccounts Payable and Vendor SupportSupport theend-to-endvendor payment process, including issuing or coordinating purchase orders,monitoringinvoice receipt, matching invoices topurchaseand receiving records, and following up with suppliers to resolve billing,pricingor shipment issuesCommunicate with vendorsregardingoutstanding balances, credits, deliverystatusand documentation, serving as a routine point of contact for payables related questionsPrepare and support payment runs andassistwithmaintainingaccuratevendor accounts and agingAccounts Receivable, Invoicing and CollectionsPrepare and issue customer invoices based on shipments, contracts and services provided, ensuring accuracy andappropriate taxand currency treatmentMonitor accounts receivable balances and follow up with customersregardingpayment status,documentationor disputes in a professional and constructive mannerCoordinate with sales, customersupportand finance leadership to help resolve billing and collection issues and support healthy cash flowInventory and Job CostingRecord inventory related transactions including purchases, receipts, transfers, build activity and adjustments within the ERPSupport job costing,componenttrackingand cost of goods sold by ensuring inventory and assembly transactions are posted accurately and ona timelybasisAssistwith reconciliations between operational records and financial inventory balancesReconciliation and ReportingPerform and support account reconciliations across bank, AR, AP, inventory,taxand other balance sheet accounts, investigating and resolving variancesAssistwith the preparation of monthly and periodic financial reports and schedules used by management and external accountantsSupport the preparation and filing of sales tax and indirect tax returns across Canada and the United StatesInternal Controls & ComplianceSupport andmaintaininternal control systems, ensuring adherence to company policies and financial best practicesStay updated with the latest developments ininformation security standards and regulationsFacilitate and promote awareness and training sessions related toISMS and ISO 27001 compliancewithin the organizationSupport the continuous improvement of theISMSEducation & ExperienceBachelor’s degree in accounting, finance, business administration or a related field, or an equivalent combination of education and practical experienceTwo to four years of progressive experience in accounting, finance operations, accounts payable, accounts receivable or a similar transactional finance roleHands on experience using Microsoft Dynamics 365 Business Central, including working with general ledger, payables, receivables, inventory andpurchasingmodulesWorking knowledge of QuickBooks or similar accounting systems sufficient to review historical data and understand legacy recordsExperience supporting order to cash andprocureto pay processes, including customer invoicing, collections, vendor invoicing, purchaseordersand payment processingExperience working in an environment with inventory, product costing orproject basedbillingExperience withmulti currencytransactions, including recording and reconciling CAD and USD balancesExposure to sales tax, GST, HST, PST or U.S. sales tax, including applying tax codes and supporting filingsExposure to month end and year end close processes, including cutoff procedures, accruals, prepaiditemsand reconciliationsExposure to contract based, subscription or service revenue models, including billing over time and deferred revenue conceptsExposure to fixed asset tracking, capitaladditionsand depreciationExperience working with CRM or ticketing systems such as Salesforce or HubSpot, and coordinating financial data between operational systems and accountingSkillsStrong attention to detail and ability to manage high volumes of transactional dataComfort working in evolving systems and processes during ERP and operational changeStrong written and verbal communication skills, including interaction with vendors and customersAbility to organize, prioritize and meet deadlines in afast-pacedenvironmentAdvancedproficiencyin Microsoft Excel, including the ability to use formulas, lookups, pivottablesand structured worksheets to analyze and reconcile dataHigh level working knowledge of Microsoft 365 tools such as Outlook,SharePointand Teams, together with Slack, to manage document flow, shared inboxes,communicationand approvalsAbility to navigate ERP systems andidentifyposting issues, datamismatchesand workflow errorsStrong analytical andproblem-solvingskills, with the ability to investigate discrepancies and follow transactions from source documents through to the ledgerAbility to follow defined processes and internal controls while adapting to new tools,automationand continuous improvement initiativesProfessional judgment and discretion when handling confidential financial, employee and customer informationWhat we offer:A competitive salarycommensuratewith experience and educationA comprehensive benefits program including extended medical and group insurance.Work life flexibilityavailable.RRSP matching and bonus eligibly after probationary period.Support for ongoing professional development through an educationassistanceprogram.A respectful, results-driven work environment that supports personal and professional balance.How to applyTo apply, send your resume and cover letter tocontact@realtimenetworks.comindicateFinance Operationsand Accounting Specialist01.2026inthe subject line.Applications will be reviewed as they are received, and interviews will be scheduled on a rolling basis. The position will remain open until filled.We thank all applicants for their interest in joining Real Time Networks. Please note that only those selected for an interview will be contacted. We kindly ask that you refrain from calling the officeregardingyour application.Diversity & InclusionReal Time Networks is an equal opportunity employer committed to building an inclusive and diverse workforce. We are dedicated to equity in employment and to fostering a respectful, barrier-free recruitment and work environment.We welcome applicants from all backgrounds and communities, including those based on race, ethnicity, religion, age, gender identity or expression, sexual orientation, disability, and other dimensions of diversity. If you require accommodation during any stage of the recruitment process, please contact our recruitment team for support. #J-18808-Ljbffr