Finance Operations and Accounting Specialist

--- Real Time Networks is a cutting-edge technology company specializing in intelligent asset management, including intelligent locker systems and key management solutions. Our innovative products streamline workflows, improve security, and drive operational efficiencies for customers across multiple industries, including healthcare, law enforcement, and enterprise organizations.---## The opportunityWe are seeking a Finance Operations and Accounting Specialist to support the day to day functioning of the company’s finance organization. Reporting to and working closely with finance leadership, this role plays a key part in ensuring that financial transactions, customer billing, vendor payments, inventory records and tax related information are processed accurately, on time and in accordance with internal controls.This is a hands-on operational role designed for someone who wants to grow their accounting and finance operations skills inside a complex, cross border business. A significant portion of the work involves processing and coordinating a high volume of transactions while working in Microsoft Dynamics 365 Business Central and related systems during an ongoing transition from QuickBooks. As systems and processes mature, the role will also contribute to improving workflow, data quality, reporting and month end close.The ideal candidate is detail oriented, adaptable and comfortable working in a fast-paced environment where systems, volumes and business needs continue to evolve..## ResponsibilitiesFinance Operations and Transaction Processing* Review, verify and process incoming financial documents received through internal systems, including vendor invoices, credit card statements, employee expenses, customer billings and supporting documentation.* Allocate and record transactions in Microsoft Dynamics 365 Business Central, ensuring that costs, revenues, taxes, currencies, projects and inventory are recorded in the appropriate subledgers and the general ledger.* Support the preparation and processing of electronic payments, cheques and deposits, ensuring transactions are properly approved, documented and recorded.* Work with internal teams and external parties to resolve missing information, discrepancies, timing issues and other exceptions that arise in day-to-day processing.* Assist with maintaining organized records, audit trails and supporting documentation in accordance with company policies* Other duties as assigned as the role and function evolve.**Accounts Payable and Vendor Support*** Support the end-to-end vendor payment process, including issuing or coordinating purchase orders, monitoring invoice receipt, matching invoices to purchase and receiving records, and following up with suppliers to resolve billing, pricing or shipment issues* Communicate with vendors regarding outstanding balances, credits, delivery status and documentation, serving as a routine point of contact for payables related questions* Prepare and support payment runs and assist with maintaining accurate vendor accounts and aging**Accounts Receivable, Invoicing and Collections*** Prepare and issue customer invoices based on shipments, contracts and services provided, ensuring accuracy and appropriate tax and currency treatment* Monitor accounts receivable balances and follow up with customers regarding payment status, documentation or disputes in a professional and constructive manner* Coordinate with sales, customer support and finance leadership to help resolve billing and collection issues and support healthy cash flow**Inventory and Job Costing*** Record inventory related transactions including purchases, receipts, transfers, build activity and adjustments within the ERP* Support job costing, component tracking and cost of goods sold by ensuring inventory and assembly transactions are posted accurately and on a timely basis* Assist with reconciliations between operational records and financial inventory balances**Reconciliation and Reporting*** Perform and support account reconciliations across bank, AR, AP, inventory, tax and other balance sheet accounts, investigating and resolving variances* Assist with the preparation of monthly and periodic financial reports and schedules used by management and external accountants* Support the preparation and filing of sales tax and indirect tax returns across Canada and the United States**Internal Controls & Compliance*** Support and maintain internal control systems, ensuring adherence to company policies and financial best practices* Stay updated with the latest developments in information security standards and regulations* Facilitate and promote awareness and training sessions related to ISMS and ISO 27001 compliance within the organization* Support the continuous improvement of the ISMS## What you bring**Education and Experience:*** Bachelor’s degree in accounting, finance, business administration or a related field, or an equivalent combination of education and practical experience* Two to four years of progressive experience in accounting, finance operations, accounts payable, accounts receivable or a similar transactional finance role* Hands on experience using Microsoft Dynamics 365 Business Central, including working with general ledger, payables, receivables, inventory and purchasing modules* Working knowledge of QuickBooks or similar accounting systems sufficient to review historical data and understand legacy records* Experience supporting order to cash and procure to pay processes, including customer invoicing, collections, vendor invoicing, purchase orders and payment processing* Experience working in an environment with inventory, product costing or project based billing* Experience with multi currency transactions, including recording and reconciling CAD and USD balances* Exposure to sales tax, GST, HST, PST or U.S. sales tax, including applying tax codes and supporting filings* Exposure to month end and year end close processes, including cutoff procedures, accruals, prepaid items and reconciliations* Exposure to contract based, subscription or service revenue models, including billing over time and deferred revenue concepts* Exposure to fixed asset tracking, capital additions and depreciation* Experience working with CRM or ticketing systems such as Salesforce or HubSpot, and coordinating financial data between operational systems and accounting**Skills:*** Strong attention to detail and ability to manage high volumes of transactional data* Comfort working in evolving systems and processes during ERP and operational change* Strong written and verbal communication skills, including interaction with vendors and customers* Ability to organize, prioritize and meet deadlines in a fast-paced environment* Advanced proficiency in Microsoft Excel, including the ability to use formulas, lookups, pivot tables and structured worksheets to analyze and reconcile data* High level working knowledge of Microsoft 365 tools such as Outlook, SharePoint and Teams, together with Slack, to manage document flow, shared inboxes, communication and approvals* Ability to navigate ERP systems and identify posting issues, data mismatches and workflow errors* Strong analytical and problem-solving skills, with the ability to investigate discrepancies and follow transactions from source documents through to the ledger* Ability to follow defined processes and internal controls while adapting to new tools, automation and continuous improvement initiatives* Professional judgment and discretion when handling confidential financial, employee and customer information## ## What we offer* A competitive salary commensurate with experience and education* A comprehensive benefits program including extended medical and group insurance.* Work life flexibility available.* RRSP matching and bonus eligibly after probationary period.* Support for ongoing professional
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