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Sales Administrator

3 months ago

airdrie, Canada Minto Group Full time

Sales Administrator

Airdrie, Alberta

Build your future at Minto


At Minto, our mission to build thriving communities starts with our first community - our employees. We are proud to have been named one of Canada’s Best Managed Companies in 2024, a testament to our nearly 70-year legacy and dedication to providing an exceptional employee experience.


We believe great employees like you, are essential to our continued success, and we invite you to join us on our mission. At Minto, we welcome change, celebrate new ideas, and provide you with the resources, professional training, and diverse opportunities to grow your career.

Your offer will include:

  • Competitive salary
  • Annual bonus + benefits effective 1st day + RRSP matching plan + 3 weeks’ vacation
  • Benefits include; parental leave, unlimited physiotherapy, telemedicine and so much more
  • Tuition reimbursement plans and professional development courses
  • Employee recognition platform – Be rewarded by your colleagues for your contributions
  • Many exciting career opportunities

Your Role on our Team:

The Sales Administrator (Wildflower) is based in our Airdrie sales center and is responsible for all administrative duties to support the Area Sales Manager and to provide an Ultimate Customer Experience for all Minto customers.

In this role, you will:

  • Answer telephones and inquiries, prospect for leads in Salesforce, and book appointments for the Area Sales Manager;
  • Welcome and greet all visitors to the sales centre; quickly acknowledge customers’ presence and hand off to Area Sales Manager
  • Prepare sales documents including the Agreement of Purchase and Sale (APS) and send to purchasers via Docusign
  • Review all sales files for accuracy and FINTRAC compliance
  • Input and manage all listings on BODE including adjustments for sales status and price changes
  • Enter registrations into SalesForce, checking for previous registrations for broker and Minto referrals
  • Accept and process deposits for purchase, submit to Head Office, and complete all required FINTRAC documents
  • Order and maintain Marketing and Sales materials
  • Conduct inspections to ensure sales centre & models are always kept neat & clean, ensuring all decorated areas are also in order; report any concerns accordingly (weekly)
  • Prepare amendments and send to purchasers via Docusign
  • Prepare & maintain specific reports for Sales Office advising of outstanding items to be addressed
  • Maintain filing system and inventory of office supplies
  • Attend and participate in sales meetings as required
  • Write meeting minutes as required
  • Takes initiative to improve processes and solve problems
  • Assist in entering data in traffic form when required
  • Support management and sales representatives with administrative and sales-related tasks
  • Assist with the set-up of new sales centres at an operational level
  • Other duties within the scope, spirit, and purpose of the job, as requested by management.

We would like you to have:

  • High School Diploma or related work experience
  • Experience in a sales environment preferably real estate or new home sales
  • Strong knowledge of Microsoft Applications (Outlook, Excel, Word)
  • Willing to work show home hours on-site in Airdrie
  • Knowledge of community amenities
  • Knowledge of new home builder products
  • Excellent interpersonal skills and a positive, friendly attitude with customers and the public
  • Works efficiently in a team environment
  • Has strong attention to detail skills
  • Knowledge of SalesForce and associated integrated applications is considered an asset

Our future is better together. Apply now and join us


Minto is an equal-opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.