Medical Device Office Coordinator

2 weeks ago

vancouver, Canada Martket Health Full time

Martket is a dynamic and award-winning agency with cross-functional operations in medical devices, consumer textiles, and branded merchandise. As a Medical Device Coordinator, you will play an important administrative role in the day-to-day clinical and regulatory operations of our fast-growing Martket Health Division.

 

Martket Health is a licensed importer and distributor of Class I, II, III & IV Medical Devices (MDEL #12507) and distributor of Natural Health Products, specializing in the strategic sourcing of healthcare supplies and life-changing medical technologies. Our diversified product portfolio serves a broad range of consumers and healthcare professionals within the primary verticals of Government and Health Authority Procurement, Distributors of Health and Safety Products, and Health Service Providers.

 

Globally, Martket is proud to be a premier partner to leading manufacturers of innovative medical products for the treatment of cardiovascular, peripheral vascular, neurovascular, and aortic disease. Active in Hospitals and Health Care Facilities across Canada, Martket provides world-class clinical support, regulatory stewardship, and logistics management for leading patient care.

 

Responsibilities:


·    Receive all incoming shipments of medical devices and natural health products. Verify against purchase orders for accuracy and enter details into Health Canada receiving records. Ensure that all products are stored as required.

·    Manage the inventory of medical products, monitor stock levels and ensure proper rotation. Organize physical inventory by product type, size, lot number, and expiration date for accurate and efficient fulfillment.

·    Coordinate outgoing shipments of medical devices and enter details into Health Canada distribution records. Pick and pack orders, print required documents, process shipping labels, and schedule daily courier pick-ups.

·    Process purchase orders. Create sales orders/packing slips and send tracking information to clients.

·    Coordinate return authorizations. Flag outstanding products for invoicing and maintain applicable notes in records.

·    Conduct regular audits of inventory and quarantine stock. Communicate with healthcare facilities.

·    Enter and submit purchase orders to global manufacturers and suppliers. Facilitate communication as needed.

·    Track shipments and communicate with couriers as needed (FedEx, Purolator, UPS). Troubleshoot issues and seek rapid solutions for emergent cases, solving problems with diplomacy and urgency.

·    Onboard new clients/vendors, including required documentation and file submission.

·    Ensure compliance with all relevant regulatory requirements and standards.

·    Manage device recalls or problem reports and coordinate corrective actions as needed.

·    Assist with Health Canada license renewals and any regulatory inspections or assessments. File and maintain applicable documents, including ongoing reconciliations for any Health Canada authorizations and programs.

·    Provide general support with additional activities as required.

 

Skills & Qualifications:


·    2-3 years of related experience in office administration, customer service, and/or record keeping.

·    Experience as a medical or pharmaceutical office assistant is an asset.

·    Experience with medical or pharmaceutical regulatory processes is an asset.

·    Post-secondary education (preferred).

·    Fluency in English with excellent verbal and written communication skills. French speaking and writing skills are an asset. High degree of confidentiality and discretion.

·    Must hold a valid Driver’s License with clean driving abstract (minimal driving; vehicle not required).

·    Excellent organizational and time management skills with proven ability to prioritize effectively and meet deadlines while managing multiple tasks simultaneously.

·    Proficiency in inventory management. Familiarity with medical devices is an asset.

·    Ability to lift, move, or carry boxes of medical devices (up to 10-25 lbs).

·    Strong communication and interpersonal skills with the ability to provide courteous, reliable administrative support that demonstrates a commitment to high-quality customer service.

·    Enjoy working in a team environment but can also take initiative and work independently in a reliable manner.

·    Meticulous attention to detail and accuracy with diligent problem-solving abilities.

·    Comfortable working with various cloud-based software programs, including Microsoft 365 productivity apps (Outlook, Word, Excel, etc.).

 

Martket Benefits:


·    Full-time, salary-based compensation

·    2 weeks paid vacation, plus paid personal time off while office is closed between Christmas and New Year's

·    Extended Health Care and Dental Benefits after 3 months

·    Flexible scheduling options

·    Professional development opportunities

·    An inclusive and safe work environment

·    Work from our Vancouver, BC office (on TransLink bus route and close to Gilmore and Rupert Skytrain Stations)

 

Martket is an equal opportunity employer, and we pride ourselves in having a diverse work culture. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

  • Medical Device Office Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Martket Health Full time

    Martket is a dynamic and award-winning agency with cross-functional operations in medical devices, consumer textiles, and branded merchandise. As a Medical Device Coordinator, you will play an important administrative role in the day-to-day clinical and regulatory operations of our fast-growing Martket Health Division. Martket Health is a licensed importer...

  • Medical Device Office Coordinator

    2 weeks ago

    Vancouver, Canada Martket Health Full time

    Martket is a dynamic and award-winning agency with cross-functional operations in medical devices, consumer textiles, and branded merchandise. As a Medical Device Coordinator, you will play an important administrative role in the day-to-day clinical and regulatory operations of our fast-growing Martket Health Division.   Martket Health is a licensed...

  • Medical Device Office Coordinator

    2 weeks ago

    vancouver, Canada Martket Health Full time

    Martket is a dynamic and award-winning agency with cross-functional operations in medical devices, consumer textiles, and branded merchandise. As a Medical Device Coordinator, you will play an important administrative role in the day-to-day clinical and regulatory operations of our fast-growing Martket Health Division. Martket Health is a licensed importer...

  • Medical Device Office Coordinator

    2 weeks ago

    Vancouver, Canada Martket Health Full time

    Martket is a dynamic and award-winning agency with cross-functional operations in medical devices, consumer textiles, and branded merchandise. As a Medical Device Coordinator, you will play an important administrative role in the day-to-day clinical and regulatory operations of our fast-growing Martket Health Division. Martket Health is a licensed importer...

  • Medical Device Office Coordinator

    2 weeks ago

    Vancouver, Canada Martket Health Full time

    Martket is a dynamic and award-winning agency with cross-functional operations in medical devices, consumer textiles, and branded merchandise. As a Medical Device Coordinator, you will play an important administrative role in the day-to-day clinical and regulatory operations of our fast-growing Martket Health Division. Martket Health is a licensed importer...

  • Medical Device Office Coordinator

    2 weeks ago

    Vancouver, BC, Canada Martket Health Full time

    Martket is a dynamic and award-winning agency with cross-functional operations in medical devices, consumer textiles, and branded merchandise. As a Medical Device Coordinator, you will play an important administrative role in the day-to-day clinical and regulatory operations of our fast-growing Martket Health Division.   Martket Health is a licensed...

  • Medical Device Office Coordinator

    2 weeks ago

    Vancouver, British Columbia, British Columbia, Canada Martket Health Full time

    Martket is a dynamic and award-winning agency with cross-functional operations in medical devices, consumer textiles, and branded merchandise. As a Medical Device Coordinator, you will play an important administrative role in the day-to-day clinical and regulatory operations of our fast-growing Martket Health Division. Martket Health is a licensed importer...

  • Medical Device Office Coordinator

    2 weeks ago

    Vancouver, Canada Martket Health Full time

    Martket is a dynamic and award-winning agency with cross-functional operations in medical devices, consumer textiles, and branded merchandise. As a Medical Device Coordinator, you will play an important administrative role in the day-to-day clinical and regulatory operations of our fast-growing Mart

  • Medical Device Sales Representative

    2 weeks ago

    Vancouver, Canada Tribe Medical Group Full time

    **Does selling world renowned orthopaedic surgical equipment and working in an OR supporting Surgeon’s sound like a dream job?** **LOOK NO FURTHER ** - Tribe Medical Group Inc. is a national medical device sales & distribution company with over 100 employees across Canada, and _the exclusive Canadian distributor for Arthrex, Inc. _ - Our mission...

  • Medical Office Assistant

    1 week ago

    Vancouver, Canada MD4ME MEDICAL Full time

    Responsibilities: - Greet patients and visitors in a professional and friendly manner - Answer phone calls and schedule appointments - Update and maintain electronic medical records - Verify insurance information and collect co-pays - Assist with billing and coding tasks - Coordinate referrals to other healthcare providers - Manage patient paperwork and...

  • Medical Office Assistant

    3 weeks ago

    Vancouver, Canada Sina Medical Clinic Full time

    Sina Medical Clinic in Yaletown is seeking an additional full-time Medical Office Assistant to join their team. The clinic is composed of medical doctors (walk-in and family doctors), specialists (internal medicine specialist, pediatrician, orthopedic specialist), naturopathic doctors, clinical counsellor, registered nurse, and pharmacist. **Duties include...

  • Medical Office Assistant

    3 weeks ago

    Vancouver, Canada TLC medical clinic Full time

    **Responsibilities**: - Greet patients and visitors in a professional and friendly manner - Maintain patient records and ensure accuracy and confidentiality - Preparing exam rooms - Perform basic clinical tasks such as taking vital signs, urine dip and pregnancy test - Schedule appointment and send out the orders promptly - Coordinate referrals to other...

  • Medical Documents Coordinator

    3 weeks ago

    Vancouver, Canada Integra Medical Consulting Inc. Full time

    **About us**: At Integra we guide and connect medical, health, insurance, human resources, labour relations, social service, education, and legal professionals to achieve positive, evidence-informed outcomes to move people forward. There are 4 key values that drive our success as an organization: - **Integrity** is at the core of everything we do. We value...

  • Medical Office Assistant

    3 weeks ago

    Vancouver, Canada Care Point Medical & Wellness Full time

    Overview: Care Point Medical is looking for a dedicated reliable certified MOA to join our team. The applicant must be professional in appearance and interaction, with strong interpersonal skills. You will work alongside very passionate, skilled professionals in a well-established, busy and multidisciplinary clinic. The ability to communicate effectively and...

  • Medical Office Assistant

    3 weeks ago

    Vancouver, Canada Sky Medical Full time

    Come work as a Medical Office Assistant with Sky Medical! Sky Medical is a full-service family practice and is focused on actively improving all treatment and care for our patients. There are two full-time doctors at the clinic, and we are looking for a new Medical Office Assistant to join our team in Downtown Vancouver! Our office is a team-oriented...

  • Medical Office Assistant

    1 week ago

    Vancouver, British Columbia, Canada Sky Medical Full time

    Come work as a Medical Office Assistant with Sky Medical Sky Medical is a full-service family practice and is focused on actively improving all treatment and care for our patients. There are two full-time doctors at the clinic, and we are looking for a new Medical Office Assistant to join our team in Downtown VancouverOur office is a team-oriented...

  • Medical Office Assistant

    1 week ago

    Vancouver, British Columbia, Canada Caretel Medical Clinic Full time

    Completion of a recognized MOA certified program/diploma A Team Player Professional demeanor, excellent communication skills, and a great attitude Detail oriented and Highly organized Experience with an EMR system and Billing Excellent written and verbal communication skills Understanding of medical clinic operations High tolerance for fastpaced...

  • Medical Office Assistant

    2 months ago

    Vancouver, Canada Loyal Medical Clinic Full time

    **DUTIES**: - Maintains patient records in the electronic medical record (ACCURO) system - Answers inquiries by phone and in person in a helpful, respectful and efficient manner - Maintains provider schedules by booking appointments and processing referrals as required - Manages prescription renewals according to office protocol - Assists patients with...

  • Manager, Medical Device Reprocessing

    2 weeks ago

    Vancouver, Canada Providence Healthcare Full time

    **Article Flag: Mandatory Vaccination Please Note**: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Medical Device Reprocessing Technician

    3 weeks ago

    Vancouver, Canada PHSA Full time

    **Medical Device Reprocessing Technician** Children’s & Women’s Health Centre Vancouver BC The Medical Device Reprocessing Technician (MDR) at C&W performs specific duties related to the cleaning, decontaminating, checking, testing, assembling, packaging, wrapping and sterilizing of re-processable and reusable hospital products, Operating Room...