Order Management Coordinator

At Rubicon Organics, our vision is to be the most trusted house of premium cannabis brands – creating elevated experiences for people everywhere. Our mission is to build brands people believe in by delivering elevated experiences in all we do. Through uncompromising quality, purposeful innovation, and trusted partnerships, we create products and relationships that enrich lives and help shape the future of cannabis. Rubicon Organics is seeking a detail-oriented and proactive Order Management Coordinator to support day-to-day order execution and customer fulfillment. This role is primarily responsible for sales order entry, allocation, and coordination across Planning, Production, and Logistics, while providing light analytical and planning support as needed. It is an execution-focused role ideal for someone early in their supply chain career who thrives in a fast-paced environment and enjoys working closely with cross-functional teams. Key Responsibilities Order Management (Primary Focus) Enter, maintain, and update Sales Orders accurately and on time in the ERP system Allocate finished goods inventory to customer orders based on established allocation rules Maintain order trackers, allocation files, and shipment status reports Communicate new orders, changes, and priorities to Planning, Production, and Logistics teams Monitor orders and proactively flag risks to On-Time, In-Full (OTIF) delivery Identify ontvangen, track, and report order shortages and recurring fulfillment issues Support batch-level allocations and creation of production or run references as required Planning & Execution Support (Secondary) Support the Planning team with allocation updates based on actual sales orders and inventory availability Assist withGeen básico analysis related to inventory, WIP, and order fulfillment performance Ensure allocation decisions consider inventory levels, lead times, and operational constraints Support reporting related to service levels, order fulfillment, and inventory movement General Maintain high data accuracy across ERP systems and supporting trackers Support continuous improvement initiatives related to order management and fulfillment Assist with ad hoc requests and cross-functional initiatives as required Qualifications & Experience +1 years of experience in Order Management, Supply Chain, Planning, or Operations Coordination Strong Excel skills (intermediate level: filters, pivots, lookups) Experience working with ERP systems and transactional data Highly organized, detail-oriented, and comfortable managing multiple priorities Strong communication skills and ability to work cross-functionally Curious, proactive, and eager to learn planning and supply chain concepts estejam no asset: experience in cannabis, CPG, food, or regulated industries is an asset but not required What Success Looks Like Orders are entered accurately and on time Inventory is allocated clearly and consistently Fulfillment risks are identified and communicated early Planning, Production, and Logistics teams trust the data and execution coming from this role Career Growth ThisHB role provides strong exposure to planning, allocation, inventory, and ERP processes, with natural progression opportunities into: Planning Analyst Supply Chain Analyst Demand or Supply Planning rolesായ് Why Join Us? Join a publicly listed company committed to sustainability world product excellence-- Work in a collaborative environment with people payouts ਵ value teamwork and initiative Salary range: 50K to 55K, plus 10 percent bonus potential Monthly phone stipend included Your medical and dental benefits after three months Two weeks of vacation to start (Welcome) Hybrid schedule with one work-from-home day after probation #J-18808-Ljbffr