special events program planner

3 weeks ago

Northeastern Ontario, Canada Sudbury YWCA Full time

Job details Location Sudbury , ON P3B 4K7 Salary 23.29 hourly / 35 hours per week Terms of employment Permanent employment Full time Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Promote conference and meeting services or special events Inspect and select sites Develop marketing and communication plans Develop media strategies and public relations activities Review bids and negotiate costs Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services Arrange for production or purchase of promotional products Assist in site selection and attend to related details Co-ordinate and monitor conference and meeting activities and attend to related details Co-ordinate media services Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events Confirm and co-ordinate speakers Implement registration systems Implement social programs, food and beverage, transportation, and other services Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment Plan and arrange for accommodation and transportation services Plan schedules, goals and objectives Develop registration systems and information materials Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.) Research and design special events programs Plan for VIP arrangements Plan for translation and interpretation services Book facilities for office personnel Plan for social events and guest programs Develop policies and procedures and attend to other management responsibilities Prepare final financial and other reports Manage Event Logistics Supervision 5-10 people Experience and specialization Computer and technology knowledge Google Docs Database software MS Access MS Excel MS Office MS Outlook MS PowerPoint MS Word MS Windows InDesign Social Media WordPress Additional information Security and safety Criminal record check Transportation/travel information Valid driver's licence Own vehicle Own transportation Work conditions and physical capabilities Work under pressure Fast-paced environment Personal suitability Efficient interpersonal skills Flexibility Initiative Organized Team player Time management Ability to multitask Life insurance Mileage paid Registered Retirement Savings Plan (RRSP) Other benefits Free parking available Who can apply for this job? You can apply if you are: a permanent resident of Canada a temporary resident of Canada with a valid work permit Do not apply if you are not authorized to work in Canada. The employer will not respond to your application. Advertised until 2026-01-23 #J-18808-Ljbffr

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