Office Administrator

At Deveraux, we’re more than a rental developer. We’re builders of community, connection, and opportunity. With over $2.5 billion in managed assets across Western Canada, we’ve been recognized as Platinum Status with Canada’s Best Managed Companies for our innovation, growth, and commitment to creating thriving communities.We specialize in the design, development, construction, and management of purpose-built apartment communities. Thanks to our vertically integrated model, we manage every stage of a project’s lifecycle, from conception to construction to long-term operations. This structure encourages collaboration across all departments and gives our team the chance to contribute meaningfully at every step.Our developments are thoughtfully designed to be sustainable and forward-thinking, consistently exceeding national energy standards. But our impact goes beyond the buildings. We believe in giving back through donations, volunteerism, and mentorship, because responsible development includes supporting the communities around us.At Deveraux, our culture is rooted in accountability, integrity, excellence, and collaboration. We’ve created an inclusive environment where innovation is encouraged and every voice is heard. With access to leadership, strong mentorship, and continuous development opportunities, this is more than a workplace. It is a place where you can grow, make a difference, and be part of something meaningful.OpportunityDeveraux Asset Management is seeking an Office Administrator and Accounts Payable to join our expanding team in Regina. Reporting to a divisional Controller, the successful candidate will provide front-of-office customer service and general administrative support for the Regina office (60% of the role) while providing accounts payable and other accounting support for multiple entities within the Deveraux Group of Companies (40% of the role).BenefitsCompetitive Compensation: Recognizing the value you bring to our team.Comprehensive Benefits: Coverage for medical, dental, vision, life, and disability insurance.Retirement Savings Plan: Employer-matched RRSP contributions and a Deferred Profit-Sharing Plan (DPSP).Employee & Family Assistance Program (EFAP): Providing resources to support well-being.Professional Development Opportunities: Pathways for growth and skill enhancement.RequirementsMinimum of one year of accounts payable experience or formal education in accounting.Excellent attention to detail and organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.Strong communication and interpersonal skills, with the ability to work effectively as part of a team.A problem-solving mindset with a proactive approach and a dedication to continuous improvement.Proficient computer skills and a willingness to acquire new software proficiency as needed.Familiarity with QuickBooks Desktop would be an advantage.ResponsibilitiesWelcome and assist visitors by providing information and ensuring a positive first impression.Answer and direct incoming calls, taking and relaying messages.Provide general administrative support for the Regina office, including but not limited to:Ordering office supplies and equipment.Managing office space and general facility needs.Coordinating couriers for internal and external shipments.Tracking and maintaining asset and equipment records.Coordinating logistics for internal team events and Regina-based events.Processing senior management employee expense reports, ensuring accuracy and compliance with company policies.Organize vehicle registrations, driver abstracts and commercial auto policy renewals.Process accounts payable transactions, including receiving, verifying and accurately processing invoices and payments in compliance with Deveraux's policies and procedures.Prepare and process EFTs, wires, bank transfers and cheque runs.Maintain accurate and up-to-date vendor records, including setting up new vendors and verifying payment details.Reconcile VISA transactions and statements, ensuring accuracy and compliance with company policies.Assist with other accounting responsibilities as assigned.Act as backup and support to other accounting team members as needed.Collaborate with other accounting team members to improve processes and streamline workflows.Additional InformationYou must be legally eligible to work in Canada (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit) and provide a satisfactory Criminal Background Check.Equal Opportunity EmployerThe Deveraux Group of Companies is an Equal Opportunity employer. We foster a diverse and inclusive workplace where individuals, regardless of disability, gender, sexual orientation, marital status, race, color, religion, age, nationality, or ethnic origin, have equitable access to employment opportunities. Our recruitment practices are merit-based, ensuring that every candidate is evaluated fairly based on qualifications, skills, and potential to positively impact our team. Embracing diversity is integral to our organizational ethos, creating a culture where diverse perspectives contribute to ongoing success and drive innovation. #J-18808-Ljbffr