OFFICE COORDINATOR Administration Montreal

Strong organizational and coordination skills.Excellent command of Microsoft Office.Bilingualism (French/English) is an asset, as you will also collaborate with our Ontario office. EVOQ is a recognized leader in heritage conservation, contemporary design, and architecture within Inuit and First Nations communities. Known for its collaborative and open approach, EVOQ offers an enriching work environment where work–life balance, continuous learning, and active involvement in community life are at the heart of the practice. EVOQ shapes architecture with integrity, excellence, and commitment, respecting the communities and cultures it serves. If you thrive on taking on new challenges, enjoy variety, and want to be part of a dynamic and fast‑growing company, don’t miss this opportunity to join our team As part of the ongoing development of our firm, we are looking for an Office Coordinator to support our Talent & Culture team in the Montréal office. The ideal candidate has at least 3 years of relevant experience and a strong interest in people, coordination, and administration. The Office Coordinator plays a key role in the daily operations of the office. As a true logistical and human pillar, this person helps create a pleasant, functional, and motivating work environment. They also support the leadership team in coordinating events, trainings, and internal activities, while ensuring administrative operations run smoothly. This position is an excellent opportunity for a proactive and dedicated individual who wants to make a meaningful contribution to the firm’s growth and visibility through its diverse architectural achievements. Main Responsibilities Maintain positive relationships with employees and suppliers (stationery, maintenance, technical services). Manage inventory and orders for office supplies and consumables (milk, coffee, etc.); track office expenses and suggest optimization opportunities. Greet visitors, clients, and employees at the reception desk with professionalism. Play a key role in onboarding new employees (both administrative and people-focused aspects). Ensure cleanliness and proper setup of common areas and meeting rooms; coordinate cleaning services. Perform general administrative tasks (copies, mail, receiving and distributing packages) and provide occasional support for coordinating business travel (flights, hotels, transportation). Carry out more specialized administrative tasks (Chamber of Commerce bookings, seals, CEBQ, etc.). Support the Talent & Culture team with onboarding processes. Maintain physical and electronic archives (filing, scanning, archiving). Manage access and the firm’s architect seal registry. Coordinate internal training sessions (room bookings, vendor coordination). Participate actively in the Social and Health & Safety committees (operational representation and equipment room inventory). Support internal communications (Teams, posters, weekly newsletter). Your Profile Between 3 and 5 years of experience in a similar role. Diploma of vocational studies, college degree, or university certificate in administration, office management, hospitality, or equivalent. Strong enthusiasm for varied administrative tasks. Strong organizational and coordination skills. Highly dynamic, personable, and comfortable interacting with a wide range of people. Excellent command of Microsoft Office. Bilingualism (French/English) is an asset, as you will also collaborate with our Ontario office. About you Excellent team spirit, humble. Curious and engaged. Adapts easily and quickly to change. Excellent time and priority management. Autonomous, resourceful, and proactive. Effective communicator, proactive, and diplomatic. Working Conditions and Environment Flexible work schedule in a hybrid model (in‑office presence required). Competitive salary based on experience. A comprehensive benefits package including insurance, telemedicine, and more. An outstanding employee training program led by internal and external experts. Professional membership fees covered by the firm. A dynamic and inspiring work environment. APPLY NOW Join our team and build your career at EVOQ Architecture by sending your application (cover letter and résumé) by email to rh@evoqarchitecture.com . Please indicate the job title in the subject line. All applications will be reviewed, but only selected candidates will be contacted. We thank you for your interest in our firm. Feel free to share this job posting with friends or colleagues who may be interested in new career opportunities. EVOQ is an equal opportunity employer and encourages women, Indigenous peoples, visible minorities, ethnic minorities, and persons with disabilities to apply. Upon request, candidates with disabilities may receive assistance during the selection and pre-selection process. #J-18808-Ljbffr