Coordinator

3 days ago

Edmonton, Canada Alberta Health Services Full time

The Procurement & Inventory Coordinator is responsible and accountable for providing the direction, team leadership and organization over activities pertaining to Pharmacy Services drug purchasing and inventory control provincially. It is a provincial leadership role in the Provincial Operations unit and reports directly to the Manager, Procurement and Inventory. The position supports the vision, mission and business plan of Alberta Health Services and is responsible and accountable for making unit-level decisions and having direct leadership responsibility for contributing to the achievement of the goals and strategic planning of Pharmacy Services. The position acts as a provincial resource for purchasing and inventory within Pharmacy Services for AHS Finance (Accounts Payable, General Ledger), Contracting, Procurement and Supply Management (CPSM - Pharmacy Sourcing, Business Systems Support and Data Integrity) and Pharmacy Services staff. The position manages the provincial Drug Backorder Database and is responsible for the monitoring of provincial drug inventories and coordinates the movement of inventory within the province to mitigate the patient care impact of drug shortages. The position requires independent and unsupervised work under minimal direction with the occasional need to lead projects to completion. All Non-Union Exempt positions are being reviewed for possible inclusion in the AUPE General Support Services bargaining unit. If this position is impacted, the incumbent will be notified accordingly.
The Procurement and Inventory Coordinator main responsibilities are: 1) Managing the provincial Back Order Database 2) Monitoring of provincial drug inventories and coordinating the movement of inventory within the province to mitigate the impact of drug shortages 3) Providing leadership and direction in the creation and maintenance of standard operating procedures for purchasing and inventory management and implementing those standards 4) Assisting with quality control and improvement programs related to inventory and drug distribution 5) Reviewing the service performance of HealthPRO group purchasing services including contractual issues and any service details that will have impact on the contract, the financial arrangement and services to AHS Pharmacy Services 6) Acting as a key liaison between internal and external stakeholders 6) Management of exception reporting of manufacturer, wholesaler/distributor and vendor performance
Required to be a graduate of a recognized pharmacy technician school and registered and maintain registration with the ACP as a Pharmacy Technician. A minimum of 5 years’ experience in purchasing and inventory management is required, preferably in a health care setting.
In addition the incumbent will possess a record of accomplishment in the following areas: Analytical and decision making skills. Effective communication with strong organizational skills, influential skills, client focused orientation and commitment to providing high level service. Leadership skills, including demonstrated ability in decision making, coaching and teaching and building confidence in others. Ability to manage change. Ability to manage human, financial and physical resources within an operating environment. Proven ability to foster partnerships and to achieve organizational goals and managing a unionized sector. Strong track record in establishing and maintaining effective working relationships with internal and external stakeholders. Effective leadership abilities combined with a strong commitment to operating in a team environment and the ability to motivate and inspire others to achieve common goals.
Completion of a program in a business related field (e.g. Business Management Diploma) is considered an asset.

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