Contract Administrator/HR Coordinator

2 weeks ago

Markham, Canada ICON Visual Communications Inc Full time

We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and practices and recommending changes to management. The HR Coordinator/Contract Administrator will perform the following (but not limited to): onboarding, recruiting, health and safety, ongoing training and HR practices.

Job Description
Duties would include but not limited to:

·        Preparation, revising and drafting company policies and confidential documents
·        Reviewing RFPs/RFIs and contracts and providing recommendations
·        Maintaining a database of job descriptions
·        Assisting in the recruitment process such as posting and finding candidates, attending interviews and drafting offers
·        Utilizing/managing HR modules in ADP Workforce Now Portal
·        Assisting with training and development which includes building and executing onboarding processes
·        Maintaining new hire files to ensure accuracy and compliance
·        Participating on the Joint Health and Safety Committee (JHSC)
·        Maintaining the ISO 45001 certification and assisting with other certifications as needed
·        Working with staffing agencies
·        Ensure all divisions are up-to-date and comply with current, new and upcoming employment legislation
·        Other duties as assigned.

Desirable Skills
·        Oral communication – individuals must be able to speak clearly and persuasively in order to lead presentations and meetings
·        Interpersonal skills – individuals must be able to maintain confidentiality while remaining open-minded and unbiased to ideas and situations that are presented to them
·        Organization – must be able to be efficient with their time in able to help develop realistic business goals
·        Able to work in a fast-paced environment

Key Competencies
·        Relevant diploma or post-secondary degree (Law clerk, paralegal)
·        General understanding of contracts
·        Advanced knowledge of Microsoft Office Outlook, PowerPoint, Word & Excel

About ICON
ICON was established in 1995 and is a full-service design and signage agency and Canada’s leader in visual communications. ICON is based in Markham, Ontario and features 120,000 square foot state-of-the-art production facility with additional offices in New York, and Montreal. We have two unique divisions - ICON Visual specializes in wide format static graphics & signage and ICON Media specializes in digital signage solutions. We provide a unique one-stop agency for clients in retail, out-of-home advertising, digital, corporate / event marketing, hospitality, and consumer packaged goods (CPG) industries. Our corporate mantra is ‘ALL THINGS VISUAL’ since we offer the best of print and digital to meet the needs of today’s increasingly omnichannel driven marketplace.

We thank all applicants, however, only those selected for an interview will be contacted. ICON is an equal opportunity employer, and we encourage candidates from diverse backgrounds to apply.

ICON is a supporter of AODA (Accessibility for Ontarians with Disabilities Act). Accommodation will be provided to all applicants with disabilities during the recruitment process. Please include a summary of the accommodation required in your application email.

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