Office Manager
3 weeks ago
WHO WE ARE
Located in downtown Toronto, Podium Developments is seeking an experienced Office Manager to join our Head Office team
Since its founding in 2004, Podium Developments has a successful track record of entitling, developing and constructing new mixed-use residential buildings in urban infill locations, often near major educational institutions. As a vertically integrated development, construction and asset management business, Podium applies and leverages all business lenses together to produce successful projects, from conception, to delivery, and management beyond. Podium is a collaboration of seasoned professionals in planning/design, engineering, finance and project management with shared values and successes; a team of experts investing and working together. With many completed projects in Toronto, Oshawa, Kingston, Barrie, Guelph and Miami, and eight more currently under development and construction in the GTA, Podium continues to bring new developments to fruition.
WHAT WE’RE LOOKING FOR
Your role as the Office Manager will be to support the Podium team with the daily functions of the office. The ideal candidate will be a proactive and organized professional with a passion for providing exceptional administrative support and the ability to work collaboratively with team members at all levels of the organization. Your role will involve managing our front of house operations, providing administrative support to our senior managers, and championing our company culture initiatives. If you are a proactive and motivated individual with a passion for creating a positive work environment, we want to hear from you
RESPONSIBILITIES
Facility Services
Manage and oversee all administrative functions of the office, including reception, supplies, and facilities.
Manage the front desk and reception area, including greeting visitors, answering phones, and directing inquiries.
Oversee facilities management, including maintenance, repairs, and equipment.
Coordinate with building management for any facility-related issues or improvements.
Ensure the office environment is clean, organized, and compliant with health and safety regulations.
Coordinate office moves, renovations, and space planning projects.
Develop and implement office policies and procedures to improve operational efficiency and effectiveness.
Manage office budget and expenses and identify opportunities for cost savings.
Administrative/ Executive Support
Provide high-level administrative support to the executive team and senior managers.
Provide direct administrative support, including maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.
Prepare and distribute correspondence, memos, reports, and presentations on behalf of the executive team.
Manage confidential information with discretion and professionalism.
Anticipate the needs of the executive team and proactively address them.
Culture
Plan and coordinate team-building activities, events, and initiatives to enhance employee engagement and morale.
Serve as a role model for the company's culture, demonstrating professionalism, respect, and a commitment to diversity and inclusion.
Collaborate with HR to implement programs and policies that support a healthy and vibrant workplace culture.
Support the development of a strong employer brand by promoting Podium as a Top Employer.
Ensure that corporate culture initiatives are aligned with the company’s overall goals and objectives.
Coordinate office events and meetings, including logistics and scheduling.
Plan and coordinate monthly social events, including lunches, team-building activities, social and annual events.
Support the Shared Services Manager, as needed, as required.
KEY QUALIFICATIONS
Minimum of 3 years of experience in office management or an administrative related role.
Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication and interpersonal skills, with a professional and friendly demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience working in the real estate or property development industry is preferred.
WHAT WE OFFER
Competitive salary
Group Health Benefits
Group Retirement Savings Plan
Long-term career opportunities
People-focused culture and work environment
APPLICATION PROCESS
For consideration, please submit a resume and cover letter to: recruiting@podiumdevelopments.com
Podium Developments is committed to providing accommodations for candidates with disabilities throughout the recruitment process. If you require accommodations, please notify us when you submit your application and we will work with you to meet your needs.
-
Media and Public Affairs Officer
4 weeks ago
Toronto, Canada Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) **Main Purpose of Job**: The British Consulate-General in Toronto represents the United Kingdom Government in Ontario; we are part of a network of five UK Government offices in Canada. To work closely with the Consul General and a dynamic team to deliver policy and communications that can effect change and...
-
Project and Programme Manager
4 weeks ago
Toronto, Canada Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) 1 **Main Purpose of Job**: Be part of the Department for Business and Trade’s (DBT) mission to drive more trade and investment between North America and the UK. With a mature, high spending consumer market and an open, liberal economy, worldclass talent and a business-friendly regulatory environment, the UK is...
-
Office Manager
1 month ago
Toronto, Canada Teladoc Health Full timeAbout Us: Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...
-
Office Manager
1 month ago
Toronto, Canada Teladoc Health Full timeAbout Us: Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...
-
Office Manager
1 month ago
Toronto, Canada Teladoc Health Full timeAbout Us: Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...
-
Office Manager
1 month ago
Toronto, Canada Teladoc Health Full timeAbout Us:Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...
-
Office Manager
4 days ago
Toronto, Canada Mejuri Full timeMejuri is the category-defining fine jewelry brand redefining luxury, your way. Feeling disconnected from an industry that typically markets to men, co-founder and CEO Noura Sakkijha leveraged her learnings as a third-generation jeweler to rethink the way women purchase jewelry—for themselves. In only seven years, and with a team of over 75% women, Mejuri...
-
Office Manager
1 month ago
Toronto, Canada Teladoc Health Full timeAbout Us:Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...
-
Office Manager
1 week ago
Toronto, Canada Vault Credit Corporation Full timeVault is a non-bank private lending company offering a wide array of financial services such as mortgage, leasing and lending products. Vault has a devoted team of experts with years of experience in both financial services and real estate. We are dedicated to delivering products and services that meet the diverse needs of our borrowers, quicker and easier...
-
Office Manager
1 month ago
Toronto, Canada Teladoc Health Full timeAbout Us: Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...
-
Office Manager
1 month ago
Toronto, Canada Teladoc Health Full timeAbout Us: Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with confidence....
-
Office Manager
1 month ago
Toronto, Canada Teladoc Health Full timeAbout Us: Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...
-
Office Manager
1 month ago
Toronto, Canada McGillivray Group & McGillivray Entertainment Media Inc. Full time**Job Summary**: **Primary Duties and Responsibilities**: - Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office. - Ensure peak organizational operations including but not limited to the management of meeting space calendars. - Support the implementation and smooth operation of established policies and...
-
Office Manager
1 month ago
Toronto, Canada Kiewit Corporation Full time**Requisition ID**:171263 **Job Level**:Mid Level **Home District/Group**: Eastern Canada District **Department**:Administration **Market**:Transportation **Employment Type**:Full Time Temporary **POSITION OVERVIEW**: - The Office Manager will perform a variety of administrative, organizational, and executive support duties, requiring flexibility with...
-
Office Manager
3 days ago
Toronto, Canada Altima Dental Canada Full timeCome join our amazing, growing, passionate team of Dentistry located in **Victoria, BC**, as our new **Dental Office Manager**. We are searching for an organized, experienced **Office Manager** on a **full-time** basis who will oversee and ensure the dental office operates efficiently. Full-service dentists’ office in Victoria, BC. The team provides...
-
Office Manager
1 week ago
Toronto, Canada Vistar Media Full timeAbout the role: We are looking for a proactive and organized Office Assistant to support our growing office in Toronto! If you are a self-starter with a positive attitude and a willingness to learn, we'd love to hear from you. Join our team and help us keep our office running smoothly! **What you'll do**: - Be the face of Vistar, acting as gatekeeper and...
-
Office Manager
1 month ago
Toronto, Canada Cranson Capital Full timeCranson Capital is seeking a dynamic individual to showcase their administrative skills within our growing firm. As the Office Manager, you will work with the Cranson Capital team and provide office support to senior management. You will be responsible for simultaneous projects in HR, finance, compliance, marketing, meeting planning, and record...
-
Office Manager
2 weeks ago
Toronto, Canada MarketinGROW Full timeWe are seeking to hire an energetic, highly organized self-starter to be the Office Manager in our growing Toronto Office! This is an onsite role where you’ll be supporting a dynamic team while collaborating. This position will coordinate and oversee a wide range of office duties to ensure that the office operates professionally, efficiently, and is...
-
Office Manager
2 days ago
Toronto, Canada The Forest Hill Group Full time**Company**: The Forest Hill Group **Location**: Toronto, Ontario **Position**: Office Manager **Schedule**: Monday to Friday, 9:00 am to 5:00 pm **Salary**: 60,000 **About The Forest Hill Group**: The Forest Hill Group stands at the forefront of luxury service delivery, offering bespoke concierge, upscale security, valet parking, premium maintenance,...
-
Office Manager
4 days ago
Toronto, Canada Royal LePage Top Service Full time**About Us**: We are a leading multi-location Real Estate brokerage firm committed to providing exceptional service to clients seeking to buy, sell, or rent properties. With a focus on integrity, professionalism, and innovation, we strive to exceed our clients' expectations and build lasting relationships within our community. Our dedicated team of agents...
