Medical Secretary

Medical Secretary Health PEI Charlottetown, Prince Edward Island, Canada Health PEI offers this position in the Provincial Geriatric Program. The Medical Secretary 2 ensures smooth and efficient operation of the service by providing administrative and secretarial support to medical and clinical staff while maintaining patient confidentiality and records. Base pay range CA$26.94/hr — CA$29.29/hr Duties Act as the primary point of contact for program patients by coordinating appointments, answering calls and receiving patients and visitors; assist with follow‑up and wait‑list management. Provide secretarial functions for the geriatric team in various clinical settings; communicate effectively with team members from all programs who interact with the service. Screen telephone calls for the geriatric team, determine urgency, relay messages, provide information, and respond appropriately. Enter and manage all records of patient visits and activities; ensure orderly creation, receipt, retrieval of patient files in accordance with protocol. Maintain an up‑to‑date filing system for client appointments and administrative correspondence to assure easy access to information. Transcribe medical reports, memos and correspondence and transmit to other care providers as requested. Receive, screen, prioritize and prepare incoming and outgoing mail; maintain staff electronic calendars. Compile and calculate statistical reports for the Geriatric Program (running reports, entering data in spreadsheets such as Excel, Access, etc.). Compose routine correspondence, photocopying, minutes, and create new forms when required. Prepare PowerPoint presentations for team members. Maintain and submit records of services provided for invoicing and billing purposes. Maintain an inventory of supplies for program activities; prepare requisitions for administrative/medical supplies and equipment using Oracle Financial Management System. Prepare and enter payroll, maintain records, verify hours and leave forms. Assist with requests for and preparation of educational activities, workshops, and conferences provided by the Geriatric Program. Perform other related duties as assigned. Minimum Qualifications Successful completion of Grade 12 supplemented by a Medical Support Services Program, Secretarial or Office Studies. Program with a specialized course in Medical Terminology. Considerable experience in secretarial related work. Excellent interpersonal skills to communicate with frail elderly adults and their families. Proficiency in the use of word processor and medical transcription. Typing speed of 50 wpm, net of errors. Experience working with computers and relevant software programs, including Dictaphone. Demonstrated competency in multi‑tasking and organizational skills with minimal supervision. Knowledge of the Provincial Geriatrician Program is an asset. Recent experience in a medical clinic setting is an asset. Excellent communication skills and demonstrated ability to deal with the public in a respectful and confidential manner. Good attendance record. Please Note Please ensure the application clearly demonstrates how you meet the noted qualifications, as applicants will be screened based on the information provided. The successful candidate will be the only individual receiving written notification of competition results. The "Notification of Successful Candidates" list posted on the Employment Opportunity board will serve to inform all other applicants of competition results. Salary Range CA$26.94 — CA$29.29 per hour Bi‑Weekly Hours 75 hours bi‑weekly / 8‑hour shifts / days / some evenings and weekends may be required. Seniority level Not applicable Employment type Full‑time Job function Administrative Industries Hospitals and Health Care #J-18808-Ljbffr