Executive Assistant

Job Description This Executive Assistant provides direct support to the Regional Vice President, Southwestern Ontario Private Banking. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials. What is the opportunity? The incumbent will organize schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials. What will you do? Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided. Act as the RVP’s delegate for email and phone during absences, handle/forward issues, prioritizing for RVP’s action upon return. For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets. Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team. Organize quarterly town halls, employee recognition celebrations, and other team events. Maintain global distribution list and distributes group‑wide communications. Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization. What do you need to succeed? Must‑have Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff. Ability to take initiative, prioritize tasks, function independently, and work as part of a team. Ability to handle sensitive and confidential information with discretion. Superior attention to detail, calm under pressure and confidence. Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization. Demonstrated skills in providing world‑class client service that will come across as professional, warm, and friendly to our clients. Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook). Nice‑to‑have Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done. Professionalism, initiative, enthusiasm, energy, and a sense of urgency. 4+ years of Financial industry Executive Admin experience. What’s in it for you? Ability to make a difference and lasting impact. Work in a dynamic, collaborative, progressive, and high‑performing team. Opportunities to do challenging work. Job Skills Communication, Data Entry, Detail‑Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software. Additional Job Details Address: 95 KING ST S:WATERLOO City: Waterloo Country: Canada Work hours/week: 37.5 Employment Type: Full time Platform: PERSONAL & COMMERCIAL BANKING Job Type: Regular Pay Type: Salaried Posted Date: 2025‑11‑10 Application Deadline: 2025‑11‑24 Applications will be accepted until 11:59 PM on the day prior to the application deadline date above. Inclusion and Equal Opportunity Employment At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all. Join our Talent Community Stay in‑the‑know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well‑being of our clients and communities at jobs.rbc.com. #J-18808-Ljbffr